Disability Support Services, a division of Student Affairs, is the designated office that provides services to students with disabilities.
The mission of the Office of Disability Support Services (DSS) is to coordinate services and accommodations for students with disabilities to ensure accessibility and usability of all programs, services, and activities. Disability Support Services also serves as a resource for information and as an advocate for students with disabilities for full participation in all aspects of campus life.
To be eligible for academic accommodations through Disability Support Services (DSS), students must present documentation of a disability. Documentation must be provided before accommodations can be arranged. In most cases, documentation is needed from doctoral-level professionals such as psychologists, medical doctors, psychiatrists or neurologists. The professional should be experienced in diagnosing and treating the disability, should prepare the documentation on appropriate clinical stationary, should sign the document, and should be able to provide the University with verification of the experience and expertise in the specialty if asked.
The type of documentation may vary dependent upon the type of disability. Documentation should be current within three years, but exceptions may be necessary dependent upon individual circumstances and disability. Students with physical disabilities are asked to provide documentation by an appropriate, qualified professional.
Students may make an appointment to meet with the Director of Disability Support Services to set up accommodation requests. After the meeting, the Director of DSS will review documentation, and if accepted, will email a Notification Letter to the student’s instructor(s) that teach the class that the student requests accommodations in. It is necessary for the student to contact their professors to work out accommodation logistics and to follow up to be sure the instructor received the Faculty Notification Letter.
Students who reside outside the campus community and are taking only online courses also need to provide documentation for accommodations. The DSS application process can be conducted by phone, e-mail, and/or Zoom meetings. Instead of meeting personally with professors to discuss the logistics and accommodations, students may contact the instructors by phone or e-mail. Students will need to indicate to DSS (our office) that you are an online student. It is necessary for the student to contact their professors to work out accommodation logistics and to follow up to be sure the instructor received the Faculty Notification Letter.
Students Without Documentation
Some students contact our office who have not been tested for cognitive disabilities, such as a learning disability, attention deficit hyperactivity disorder, or a psychological disability but suspect they may have one. Southern Arkansas University does not have the resources to provide the necessary testing. DSS may provide students with a list of appropriate professionals who are qualified to conduct a diagnostic evaluation. The cost of such an evaluation ranges between $450.00 and $1,200.00. Insurance companies sometimes pay for testing, but often they do not. In some cases, local service agencies can provide financial help to students.
If you plan to take tests in the Testing Center, please read the following:
- An appointment must be made at least two days prior to the date the test is scheduled to be given. This allows us time to contact your instructor as needed.
- It is your responsibility as a student to make arrangements with your instructor to take each test in the Testing Center.
- If test dates change, when you know the correct information, call our office and make necessary changes to re-schedule your test.
Administration of Tests
- Arrangements will be made for staff in our office to pick up and return all tests. This is to protect your credibility.
- To take tests you should schedule an appointment with the Testing Center at (870) 235-4145 or come by Reynolds 216.
- Only materials, such as calculators, books, notes, etc., specified by the instructor will be permitted in the testing room.
Do not hesitate to ask if you have questions or are unclear about the use of Test-Taking Accommodations.
If you are approved for extended time on tests and quizzes, you are responsible for reminding each instructor at least 2 days before each test or quiz that you would like to use your extended time accommodation on the test or quiz. If you have been approved to test in the Testing Center, you are required to make an appointment with the Testing Center at least 2 days before each test or quiz so that the Testing Center can reserve a testing lab for you. This also allows the Testing Center to receive any instructions or testing information from your instructor.
The Americans with Disabilities Act (ADA) gives individuals with disabilities civil rights protection that is similar to that provided to all individuals on the basis of race, sex, national origin, and religion. The act guarantees equal opportunity in employment, public accommodations, transportation, state and local government services, and telecommunications. In addition, Section 504 of the 1973 Rehabilitation Act states: “No otherwise qualified handicapped individual in the United States shall, solely on the basis of his/her handicap, be denied benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance”.
The policy at Southern Arkansas University is consistent with the ADA and Section 504. SAU is open and accessible to students with disabilities. We are committed to providing assistance to enable qualified students to accomplish their educational goals as well as assuring equal opportunity to derive all of the benefits of campus life.
Confidentiality and Release of Information
The Office of Disability Support Services is committed to ensuring all information regarding a student remains confidential as required or permitted by law. This information may include grades, biographical history, disability information, and case notes. No one has immediate access to student files in our office except authorized staff. Any information regarding a disability gained from medical or psychological evaluations shall be considered confidential and shall be shared with others within the institution on a need-to-know basis only.
Disability-related information is to be treated as medical information is treated. For example, University faculty and staff do not have a right or a need to access diagnostic or other information regarding a student’s disability-related needs. A student may sign a written consent form giving our office permission to discuss the disability with faculty and staff, parents, coaches, and/or advisors who require further information. Information will not be released without consent unless it is required by federal or state law.
You can access our DSS Student Handbook here: DSS Student Manual-handbook (Updated 01-25-2022)
Current students registered with our office, take our survey here: https://web.saumag.edu/testing/disability-support-services/survey/