{"id":2526,"date":"2024-03-04T13:25:58","date_gmt":"2024-03-04T19:25:58","guid":{"rendered":"https:\/\/web.saumag.edu\/faculty-staff\/?p=2526"},"modified":"2024-03-04T13:25:58","modified_gmt":"2024-03-04T19:25:58","slug":"november-2023-minutes","status":"publish","type":"post","link":"https:\/\/web.saumag.edu\/faculty-staff\/2024\/03\/04\/november-2023-minutes\/","title":{"rendered":"November 2023 Minutes"},"content":{"rendered":"

Present: Senators Wise, Valenzuela, Logan, Faucett, Pfannenstiel, Lowther, Djiguimde, Al-Shami, Tucker, McLelland, Filburn, Karim, Nelson, Fanning<\/p>\n

Ex-officio and guests: Roger Giles, Sheryl Edwards, Donna Allen, Shawana Reed, Josh Kee, Robin Sronce, Jennifer Rowsam, Connie Wilson, Marisa Grippo, Amy Womack, Gerald Plumlee, Brian Logan, Vilma Espinoza<\/p>\n

Call to order: 3:40 pm<\/p>\n

Reading of Proxies: Nelson for Greathouse, McLelland for Samples, Faucett for Oden, Fanning for White, Lowther for Coppersmith<\/p>\n

 <\/p>\n

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  1. Approval of Minutes<\/strong><\/li>\n<\/ol>\n

    Minutes from October 19, 2023, were approved (motion \u2013 Logan, second \u2013 Samples)<\/p>\n

     <\/p>\n

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    1. Special Orders of the Day<\/strong><\/li>\n<\/ol>\n

      Update on catalog and curriculum processes<\/u><\/p>\n

      Due to issues with the traditional catalog, SAU will be transitioning to a new catalog management software called Acalog, which is accessible anywhere and offers real-time updates. The software can integrate with other systems and will allow for paperless updates. This process began in July 2023, was interrupted by the data hack, and has a target publication in the Spring semester. Marisa Grippo gave a demonstration of how the new catalog will look and work. The new catalog looks more modern, user-friendly, and interactive.<\/p>\n

      Update from Cybersecurity Task Force<\/u><\/p>\n

      The search for the cybersecurity position is ongoing, with a few candidates already interviewed.<\/p>\n

      Exit surveys for withdrawing students<\/u><\/p>\n

      The withdrawal survey is being used to perform interventions for students planning to withdraw from the university. The plan is to make the survey mandatory for students withdrawing from their courses, and feedback on approving the survey is appreciated.<\/p>\n

      Graduate Suspensions and Appeals Committee<\/u><\/p>\n

      The processes for these committees were written when there were only about 100 graduate students, so a new draft is being updated. The graduate council is looking to make processes more efficient.<\/p>\n

      Graduate Faculty Criteria<\/u><\/p>\n

      HLC requires codified requirements to teach graduate courses. This will be put together in a way that works with the processes utilized by the individual colleges.<\/p>\n

       <\/p>\n

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      1. Reports of Committees<\/strong><\/li>\n<\/ol>\n

        Report from the Ad-Hoc Committee on Artificial Intelligence (Senator Filburn)<\/u><\/p>\n

        The AI committee has had two meetings discussing concerns, limitations, and policies for AI. Policies from other universities have been analyzed. Another meeting will be held on November 30th<\/sup> to discuss syllabus language and recommendations regarding AI, and how to differentiate between suggestions at the university vs department levels.<\/p>\n

        Report from the Research Committee (Senator Filburn)<\/u><\/p>\n

        The first cycles were due on November 6th<\/sup>, with 11 proposals and 5 undergraduate proposals. Cycle 2 will open on schedule.<\/p>\n

        Report from the Faculty Senate Handbook Committee (Senator Logan)<\/u><\/p>\n

        A final draft for a proposed change to the Educator Preparation Committee in the Faculty Senate handbook was discussed. Language was clarified along with descriptions of who serves on the committee. Senator Nelson called a motion to approve the changes and Senator Tucker seconded the motion. The moteion passed unanimously.<\/p>\n

        Report from the Faculty Senate Budget Committee (Senator Valenzuela)<\/u><\/p>\n

        The Faculty\/Staff budget meeting had a good turnout and went well.<\/p>\n

        Report from the Faculty Senate Parking, Building, and Grounds Committee (Senator Nelson)<\/u><\/p>\n

        The pothole between the Blanchard and Engineering buildings was patched up.<\/p>\n

        Report from the Fringe Benefit Committee (Senator Fanning)<\/u><\/p>\n

        The committee met to discuss health insurance benefits.<\/p>\n

         <\/p>\n

          \n
        1. Old Business<\/strong><\/li>\n<\/ol>\n

          There was no old business to report.<\/p>\n

           <\/p>\n

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          1. New Business<\/strong><\/li>\n<\/ol>\n

            The hiring of the new Chief Information Officer will not wait until after the new president is hired. TIAA reporting has changed to be more transparent. The Faculty Senate will draft a formal letter inviting Dr. Rankin to the January meeting.<\/p>\n

             <\/p>\n

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            1. Questions for the Administration<\/strong><\/li>\n<\/ol>\n

              Questions for the administration were answered by Roger Giles.<\/p>\n

                \n
              1. Would it be possible for the Foundation, Faculty Research Committee and Teaching Technology Committees to publish the awards for development, travel, research and technology so that faculty are aware of range of activities that are being internally funded on campus?<\/li>\n<\/ol>\n