Staff Senate Minutes September 2016 | Faculty/Staff Resources | Southern Arkansas University https://web.saumag.edu/faculty-staff Southern Arkansas University Fri, 17 Mar 2017 20:35:41 +0000 en-US hourly 1 Staff Senate Minutes September 2016 https://web.saumag.edu/faculty-staff/2017/02/13/staff-senate-minutes-september-2016/ Mon, 13 Feb 2017 16:23:11 +0000 https://web.saumag.edu/faculty-staff/?p=1313 Read More]]>  

The Staff Senate met on Wednesday, September 21, 2016 at 2:07 p.m. in Reynolds Room 207. Senators in attendance were Brad Stout, Deana Taylor, Britta Clark, Alta Malone, Barbara Torrence, Sarah Adcox, Daniel Grimmett, Melody Mayo, Victor Moore

Proxys: Deana Taylor proxy for Laura Wilkerson, Britta proxy for Julia Nipper

Visitors: Alec Testa, Faculty Senate President

Call to Order: 2:07 p.m.

Approval of Minutes

April 20, 2016 Minutes. Motion was made by Brad Stout to approve minutes, second made by Alta Malone.

Motion carried.

Old Business

  • Discussion of possible Senate Action Projects-expanded on last year’s ideas (additional traffic safety).

Traffic Safety Committee-Brad, Sarah, Victor, and Deana

New Business

  • Election of Senators-There will be six openings among the units
  • Election of Officers for 16-17.  Vice President, Secretary, Liasion to the Faculty Senate
    • Brad motioned to elect officers after election of new senators next month
    • Sarah, Seconded
    • Motion carried.
  • Senators on University Committees (*see attached list)

Committee Reports

  • Making Magnolia Blossom-October 8th.Registration will be online or the day of the event. Workers will check in at Reynolds parking lot to receive shirts, breakfast, and assignments.
    • Projects will be Senior meal program relocation, CCAPS, and the Second Chance thrift store
  • Staff Breakfast-Britta Clark volunteered to chair and the senate will work as a whole group on breakfast committee.

Staff updates

Financial Services-Jill O’Dell is new Fiscal support, Mary Bradshaw is retiring October 31st and Kendra Copeland will be moving into her position.  Bria Snowden will be the new cashier, Jenene Haltom and Leshan Johnson will be the new accountants. Admissions-Verna Moore is at Switchboard, Lauren Dodson moved from Graduate studies to Admissions as Data Entry, and Tad Davis was hired as the new Admissions recruiter.  Advising-Mallory Kornegay is a new advisor, Shelly Whaley has moved back down to Advising full time. Athletics-Coach Biley was inducted into the Sports Hall of Fame

Adjournment: 2:42 p.m.

Alta Malone made a motion to adjorn.  Victor Moore Second.

The next Staff Senate meeting will be Wednesday, October 19th, 2016 at 2:00 p.m. in Reynolds 205.

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Staff Senate Minutes October 2016 https://web.saumag.edu/faculty-staff/2017/02/13/staff-senate-minutes-october-2016/ Mon, 13 Feb 2017 16:22:14 +0000 https://web.saumag.edu/faculty-staff/?p=1311 Read More]]>  

The Staff Senate met on Wednesday, October 19, 2016 at 2:02 p.m. in Reynolds Room 207. Senators in attendance were Brad Stout, Deana Taylor, Britta Clark, Alta Malone, Barbara Torrence, Sarah Adcox, Melody Mayo, Victor Moore, Kasey Richardson Wylie, Laura Wilkerson, Karen Pierce, Connie Rogers, Leigh Ann Labit, Stephanie Manning, and Meredith Lawson

Proxys: Deana Proxy for Daniel Grimmett, Britta proxy for Julia Nipper

Call to Order: 2:02 p.m.

Approval of Minutes

9-21-2016 Minutes. Motion was made by Brad Stout to approve minutes, second made by Victor Moore.

Motion carried.

Old Business

  • Discussion of possible Senate Action Projects-Traffic & Trash Committee
  • Brad, Sarah, Victor, Deana all volunteered to be on committee
    • Meeting time will be set to work on PSA for campus & community

New Business

  • Election of Senators-There will be six openings among the units
  • Election of Officers for 16-17.  Vice President, Secretary, Liasion to the Faculty Senate
    • Vice President-Brad Stout
      • Laura Wilkerson nominated, Barbara Torrence Seconded
    • Secretary-Laura Wilkerson
      • Barbara Torrence nominated, Brad Stout Seconded
    • Faculty Senate Liaison-Connie Rogers
      • Britta nominated, Alta Seconded
  • Senators on University Committees updated with new Senators (*see attached list)

Committee Reports

  • Big Splash-CCAPs, Nursing home projects. There was a good turnout
  • Staff Breakfast- Will start planning soon.  Kasey, Connie, Brad, Laura, Barbara, Leigh, Britta will all be on breakfast committee
  • Fringe Benefits Committee-will update at next meeting (Leigh and Barbara).

Other Reports

  • Staff workout policy for 30 minutes

Staff updates

Admissions, Julie Feemster-Secretary

Athletics Daniel Gallegos-Assistant Athletic Director, Jackson McCurdy-Assistant Athletic Director of External Opertations

Financial Aid-Essie Moore is at front desk, Kimberly Moore-Financial Aid Counselor

College of Education-Leigh Ann Labit-Admissions, Field Experience & Licensure

 

Adjournment: 2:43 p.m.

Brad Stout made a motion to adjourn.  Alta Malone Second.

The next Staff Senate meeting will be Wednesday, November 16th, 2016 at 2:00 p.m. in Reynolds 205.

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November 2016 Staff Senate minutes https://web.saumag.edu/faculty-staff/2017/02/09/november-2016-staff-senate-minutes/ Thu, 09 Feb 2017 15:37:53 +0000 https://web.saumag.edu/faculty-staff/?p=1308 Read More]]> Staff Senate Meeting

November 16, 2016

The Staff Senate met on Wednesday, November 16, 2016 at 2:03 p.m. in Reynolds Room 205. Senators in attendance were Brad Stout, Deana Taylor, Britta Clark, Alta Malone, Barbara Torrence, Melody Mayo, Victor Moore, Karen Pierce, Connie Rogers, Leigh Ann Labit, Julia Nipper, and Kerri Williams

Proxys: LaTricia Davis proxy for Meredith Lawson, Britta proxy for Laura Wilkerson, Jennifer Louden proxy for Alec Testa, Dorothy Standoak proxy for Stephanie Manning, Darius Strickland proxy for Kasey R. Wylie

Call to Order: 2:02 p.m.

Approval of Minutes

10-19-2016 Minutes. Motion was made by Brad Stout to approve minutes, second made by Victor Moore.

Motion carried.

Old Business

  • Traffic Safety-Victor gave report from committee plus a few students

-January will be campaign kick-off

-graphics that say “Look up”

-Reflective tape

-getting feedback from students

  • Trash Initiative-still waiting to meet
  • Staff Breakfast Updates-scheduling a meeting immediately following the break

New Business

  • Live United Bowl-Press conference held this morning, Athletic Adm. is touring facilities, Dec. 3rd Noon kickoff, huge Mulegating experience, tickets can be pre-purchased online.
  • Angel Tree-discussed encouraging all departments to donate or buy for Angel Tree & to promote within the community
  • End of Semester events-Graduation Dec. 9th at 5:00 & 7:00 p.m., Celebration of Lights Dec. 1st
  • Spring semester events-ADHE will have meeting on campus Jan. 26 & 27th

Committee Reports

  • Fringe Benefits Committee-Benefits should stay the same per Brad
  • Open Enrollment by Dec. 9th

Other Reports

  • Faculty Development and Teaching Tech (Daniel Grimmett working on application deadline)

Staff updates

Janell Morton-Golden Triangle Coordinator

Laura Baldwin-Registrar’s Assistant

Adjournment: 2:32 p.m.

Brad Stout made a motion to adjourn.  Alta Malone Second.

The next Staff Senate meeting will be Wednesday, January 18, 2017 at 2:00 p.m. in Reynolds 205.

 

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November 2016 Minutes https://web.saumag.edu/faculty-staff/2016/11/20/november-2016-minutes/ Sun, 20 Nov 2016 15:56:07 +0000 https://web.saumag.edu/faculty-staff/?p=1296 Read More]]> MINUTES

Reynolds #205                                                                                                                                          11/17/2016

Agenda Topics

  • Senators in Attendance: Time Wise, Sheila Pearson, Shane Warrick, George White, Neelie Dobbins, Jennifer Louden, Stacy Clanton, Rhaelene Lowther, Abdel Bachri, Copi Moore, Ganna Lyubartseva, Alec Testa, Denise Moseley, Patricia Clanton, Shawn Young, and Becky Parnell.
  • Call to Order-

Reading of Proxies:  Neelie Dobbins for Denise Moseley

  • Approval of Minutes

Approved October 20, 2016 minutes motion by Dr. Bachri and 2nd by Dr. Wise.

  • Special Orders of the Day

Dr. David Lanoue, Provost, VPAA:

Dr. Lanoune emphasized the positive status of the university related to increased enrollment.

He further discussed financial changes for many university due to decreased enrollment and

state funding. He showed an article from Oklahoma regarding to loss of university jobs as an

example.

Questions from Senators:  How long will the university continue to subsidize athletics?

  • Unfinished Business

Clinical Tenure and Promotion Track (continued discussion).  A lengthy discussed occurred regarding the possibility of a clinical tenure and promotion track.  It was recommended that this issue be taken to the college level.

  • Report from Committees

Handbook Committee Chair – Dee Moseley

  • New Business

No new business was brought forward.

  • Adjournment

Motion to adjourn was made by Dr. Stacy Clanton, seconded by Dr. Shane Warrick.

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Spring 2016 https://web.saumag.edu/faculty-staff/2016/11/03/spring-2016/ Thu, 03 Nov 2016 20:43:03 +0000 https://web.saumag.edu/faculty-staff/?p=1268 Read More]]> Staff Senate Meeting

September 21, 2016

 

The Staff Senate met on Wednesday, September 21, 2016 at 2:07 p.m. in Reynolds Room 207. Senators in attendance were Brad Stout, Deana Taylor, Britta Clark, Alta Malone, Barbara Torrence, Sarah Adcox, Daniel Grimmett, Melody Mayo, Victor Moore

 Proxys: Deana Taylor proxy for Laura Wilkerson, Britta proxy for Julia Nipper

Visitors: Alec Testa, Faculty Senate President

Call to Order: 2:07 p.m.

 

Approval of Minutes

 

April 20, 2016 Minutes. Motion was made by Brad Stout to approve minutes, second made by Alta Malone.

Motion carried.

 

Old Business

 

  • Discussion of possible Senate Action Projects-expanded on last year’s ideas (additional traffic safety).

Traffic Safety Committee-Brad, Sarah, Victor, and Deana

 

New Business

 

  • Election of Senators-There will be six openings among the units
  • Election of Officers for 16-17.  Vice President, Secretary, Liasion to the Faculty Senate
    • Brad motioned to elect officers after election of new senators next month
    • Sarah, Seconded
    • Motion carried.
  • Senators on University Committees (*see attached list)

 

Committee Reports

  • Making Magnolia Blossom-October 8th.Registration will be online or the day of the event. Workers will check in at Reynolds parking lot to receive shirts, breakfast, and assignments.
    • Projects will be Senior meal program relocation, CCAPS, and the Second Chance thrift store
  • Staff Breakfast-Britta Clark volunteered to chair and the senate will work as a whole group on breakfast committee.

 

 

Staff updates

Financial Services-Jill O’Dell is new Fiscal support, Mary Bradshaw is retiring October 31st and Kendra Copeland will be moving into her position.  Bria Snowden will be the new cashier, Jenene Haltom and Leshan Johnson will be the new accountants. Admissions-Verna Moore is at Switchboard, Lauren Dodson moved from Graduate studies to Admissions as Data Entry, and Tad Davis was hired as the new Admissions recruiter.  Advising-Mallory Kornegay is a new advisor, Shelly Whaley has moved back down to Advising full time. Athletics-Coach Biley was inducted into the Sports Hall of Fame

 

Adjournment: 2:42 p.m.

 

Alta Malone made a motion to adjorn.  Victor Moore Second.

 

The next Staff Senate meeting will be Wednesday, October 19th, 2016 at 2:00 p.m. in Reynolds 205.

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October 2016 Minutes https://web.saumag.edu/faculty-staff/2016/10/02/october-2016/ Sun, 02 Oct 2016 21:21:53 +0000 https://web.saumag.edu/faculty-staff/?p=1285 Read More]]> Agenda Topics
  • Senators in Attendance: Tim Wise, Sheila Pearson, Shane Warrick, George White, Neelie Dobbins, Charles Young, Stacy Clanton, Rhaelene Lowther, Abdel Bachri, Ganna Lyubartseva, Alec Testa, Denise Moseley, Patricia Clanton, Svetlana Paulson, Shawn Young, and Becky Parnell.
  • Call to Order-

Reading of Proxies:  Neelie Dobbins for Jennifer Louden; Abdel Bachri for Copie Moore

  • Approval of Minutes

Approved September 15, 2016 minutes motion by Dr. Bachri and 2nd by Dr. S. Clanton.

Special Orders of the Day

  • Dr. David Lanoue, Provost, VPAA:

Dr. Lanoune has met with departments across the university to hear from faculty and staff.

Areas he addressed were loyalty of faculty and students to SAU, fast growth issues,

workloads/overloads, funding formula, new programs versus nurturing established programs,

conditions of existing buildings, salary compression/inversions, and AQIP portfolio submission.

  • Questions from Senators:  Retention of student plans, replacement of tenured faculty with

instructors or another tenured track faculty member, ranking of faculty with a clinical and

research track.

 

  • Unfinished Business

None

  • Report from Committees

The Budget Committee is reviewing fringe benefit information on health insurance.

Parking Committee is investigating parking issues with increased students on campus.

  • New Business

Charge to Budget Committee:  Role of the faculty senate was discussed.  It was recommended that the committee determine, prioritize, and provide recommendations to the faculty senate.

Liaison to Staff Senate:  Jennifer Louden and Alec Testa will share this responsibility. A request to support the use of Mentor among faculty was shared.  Several faculty senators shared the benefits of the program.

Abdel Bachri presented questions about the Tenure and Promotion Committee members at the college and university levels being the same person and therefore a potential for double voting.  A motion to have the handbook committee review the process and report back to faculty senate was made by White, seconded by Bachri.  The motion passed with 14 yes votes and 2 note votes.

Connie Rogers has been appointed as the liaison for the Staff Senate.

George White provided information on an action project that is focusing on the availability of data such as committee meeting minutes for faculty access.

  • Adjournment

Motion to adjourn was made by Charles Young, seconded by Tim Wise.

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September 2016 – Staff Senate Minutes https://web.saumag.edu/faculty-staff/2016/09/28/september-2016-staff-senate-minutes/ Wed, 28 Sep 2016 14:30:58 +0000 https://web.saumag.edu/faculty-staff/?p=1318 Read More]]> The Staff Senate met on Wednesday, September 21, 2016 at 2:07 p.m. in Reynolds Room 207. Senators in attendance were Brad Stout, Deana Taylor, Britta Clark, Alta Malone, Barbara Torrence, Sarah Adcox, Daniel Grimmett, Melody Mayo, Victor Moore

Proxys: Deana Taylor proxy for Laura Wilkerson, Britta proxy for Julia Nipper

Visitors: Alec Testa, Faculty Senate President

Call to Order: 2:07 p.m.

Approval of Minutes

April 20, 2016 Minutes. Motion was made by Brad Stout to approve minutes, second made by Alta Malone.

Motion carried.

Old Business

  • Discussion of possible Senate Action Projects-expanded on last year’s ideas (additional traffic safety).

Traffic Safety Committee-Brad, Sarah, Victor, and Deana

New Business

  • Election of Senators-There will be six openings among the units
  • Election of Officers for 16-17.  Vice President, Secretary, Liasion to the Faculty Senate
    • Brad motioned to elect officers after election of new senators next month
    • Sarah, Seconded
    • Motion carried.
  • Senators on University Committees (*see attached list)

Committee Reports

  • Making Magnolia Blossom-October 8th.Registration will be online or the day of the event. Workers will check in at Reynolds parking lot to receive shirts, breakfast, and assignments.
    • Projects will be Senior meal program relocation, CCAPS, and the Second Chance thrift store
  • Staff Breakfast-Britta Clark volunteered to chair and the senate will work as a whole group on breakfast committee.

Staff updates

Financial Services-Jill O’Dell is new Fiscal support, Mary Bradshaw is retiring October 31st and Kendra Copeland will be moving into her position.  Bria Snowden will be the new cashier, Jenene Haltom and Leshan Johnson will be the new accountants. Admissions-Verna Moore is at Switchboard, Lauren Dodson moved from Graduate studies to Admissions as Data Entry, and Tad Davis was hired as the new Admissions recruiter.  Advising-Mallory Kornegay is a new advisor, Shelly Whaley has moved back down to Advising full time. Athletics-Coach Biley was inducted into the Sports Hall of Fame

Adjournment: 2:42 p.m.

Alta Malone made a motion to adjorn.  Victor Moore Second.

The next Staff Senate meeting will be Wednesday, October 19th, 2016 at 2:00 p.m. in Reynolds 205.

 

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September 2016 Minutes https://web.saumag.edu/faculty-staff/2016/09/20/september-2016-minutes/ Tue, 20 Sep 2016 15:53:42 +0000 https://web.saumag.edu/faculty-staff/?p=1294 Read More]]> MINUTES

Reynolds #205                                                                                                                                            9/15/2016

Agenda Topics

  • Senators in Attendance: Tim Wise, Sheila Pearson, Shane Warrick, George White, Jennifer Louden, Charles Young, Stacy Clanton, Rhaelene Lowther, Abdel Bachri, Ganna Lyubartseva, Alec Testa, Denise Moseley, Patricia Clanton, Svetlana Paulson, and Shawn Young.
  • Call to Order-

Reading of Proxies:  Jennifer Louden for Neelie Dobbins.

  • Approval of Minutes

Approved April 21 minutes, motion by White and 2nd by Pearson.  Received amended March 17 minutes.

  • Special Orders of the Day

Remarks from Dr. Testa

Offered opening words.  Topics to consider in the future are analysis of inversion and compression of salaries.

Remarks from Dr. Rowsam

Discussion of the AQIP Executive Council as overseer of the AQIP process.

Action items taken last year included:  Data-informed decision making, enrollment sustainability, and the “Mentor” software pilot project.

Action items this year to be addressed:  complaint request process, new software for  data-informed decisions, “Livetext” changes, and work on alignment issues for  program outcomes and goals.

Requests senators to join in on action projects.

Remarks from Dr. Berry

Reserve Fund for University needs to increase.

2% COLA is possible.

Freshman to Sophomore retention at 66%.  Overall enrollment up 15.3%, 2nd highest rate in school history.

Columbia Hall is open and about 95% full, Magnolia Hall will open in October at 70% capacity.

Working with ARAMARK to expand cafeteria by 210 seats.

SAU Tech freshman class is up but retention is an issue.

  • New Business

Shawn Young seated as a new at-large senator.

Elected Svetlana Paulson as new vice president of Senate.

Appointed senators to standing committees

Handbook:  Mosely, Wise, S. Clanton, and Bachri

Parking:  Louden, Pearson, Lowther, and Lyubartseva

Budget:  White, Warrick, Young, and Moore

Appointed senators to committees as liaisons

See attached list

  • Old Business

                   None

  • Adjournment
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April 2016 – Staff Senate Minutes https://web.saumag.edu/faculty-staff/2016/04/28/april-2016-staff-senate-minutes/ Thu, 28 Apr 2016 14:34:37 +0000 https://web.saumag.edu/faculty-staff/?p=1321 Read More]]> The Staff Senate met on Wednesday, April 20, 2016 at 2:03 p.m. in Reynolds Room 207. Senators in attendance were Brad Stout, Deana Taylor, Britta Clark, Laura Wilkerson, Jodie Westfall, Mary Bradshaw, Alta Malone, Barbara Torrence, Michael Westbrook

Proxys: Deana Taylor proxy for Julia Nipper, Jake Dunham, Melody Mayo; Brad Stout Proxy for Sarah Adcox

Visitors: N/A

Call to Order: 2:03 p.m.

Approval of Minutes

February17, 2016 Minutes. Motion was made by Michael Westbrook to approve minutes, second made by Barbara Torrence.

Motion carried.

Old Business

Staff Breakfast-Successful event/good feedback.  Brad will commit Grand Hall reservation for 2017 breakfast for the Thursday before Spring Break. Planning will begin in January 2017.

New Business

Election Process will start soon for openings for staff senate via email (except physical plant-paper ballott)

  • At-Large Nominations 4/25@ noon, At-Large Voting 4/26-4/29
  • Unit Nominations 5/2-5/5@noon, Unit Voting 5/6-5/10 @noon
  • Announcement of new Senators 5/12
  • Deana Taylor will become President effective at close of meeting
  • The next Staff Senate meeting will be in September.

Committee Report

Faculty/Staff Lunch update: Indicators are up for enrollment and housing for Fall 2016; New recruiter in Dallas (Sarah Craig) having positive influence; Cabot recruiting efforts are strong; AR Works Private Healthcare option could be expensive for the University if passed; Residence Halls (Columbia and Magnolia) are on schedule and hoping to be completed by fall; Budget meetings are going smoothly; New Engineering building (Former Armory) is coming along and saving money in the budget; Cafeteria is being expanded to accommodate 1,000 seats; adding classroom space for the Fall 2016; Library will be expanding to add additional study rooms; Education professorship is 51% complete; Student affairs offices open late on Tuesday until 7:00 p.m.; Alumni Pavillion groundbreaking is May 3rd at the Welcome Center and will be for community and/or University use); ACT trends are increasing in potential students; Dr. Kardas is working on Cuba exchange study; Feasibility study is going well that is funded by SAU Foundation; SAU Track completion is waiting on rain to subside; President’s Home-will meet again in two weeks after some delays, ground-breaking in July, Move in will be late Spring 2017 (3,600 sq ft); Grants with the Highway department were written for solar-powered, flashing signs to be placed within crosswalk of Overstreet, Talley, & new residence halls.

Other

Staff updates: Sandra Martin will be returning from maternity leave to housing the week after graduation.

Resident Directors, Resident Assistants, President’s Ambassadors, & BAM Leaders will all be announced by Friday (4/22).

Rip Powell has been moved to June (due to weather).

May 9th-Summer schedule begins for Faculty & Staff

Connie Wilson & Brandie Walthall have both been hired in the College of Education.

Student Affairs Luncheon will be held May 9th.

Adjournment: 2:40 p.m.

The next Staff Senate meeting will be Wednesday, September 21st, 2016 at 2:00 p.m. in Reynolds 205.

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April 2016 Minutes https://web.saumag.edu/faculty-staff/2016/04/20/april-2016-minutes/ Wed, 20 Apr 2016 15:59:32 +0000 https://web.saumag.edu/faculty-staff/?p=1300 Read More]]> MINUTES

Reynolds #210                                                                                                                                            4/21/2016

Agenda Topics

  • Call to Order-

President Tim Wise called the meeting to order at 3:40

  • Approval of Minutes

Senator White observed that actions taken and Handbook changes made also included changes to the Peer Review process and Annual Faculty Evaluation. It was agreed that the March minutes would be approved with this modification.

March 17, 2016- Stacy Clanton moved to approve with above changes and Denise Moseley seconded the motion.

  •  New Business  

Seating of new senators

Presentation of slate of proposed new officers-

President- Sara Day

Vice President- Alec Testa

Secretary- Becky Parnell

Parliamentarian- Shane Warrick

Pat Clanton moved to approve the slate as a whole; Denise Moseley seconded. Motion carried.

Remarks from outgoing president- Tim Wise

Remarks from incoming president- Sara Day

  • Adjournment-

George White moved to adjourn; Pat Clanton seconded the motion.  Meeting adjourned at 4:15.

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