What is the capacity of buildings/room with six feet minimum distancing?
Indoor capacity is based on seating capacity, while outdoor capacity is determined by square footage of venue. To view specific capacities for each space, please see COVID Updated Room Capacities [pdf].
What does employee/volunteer screening look like?
All employees and volunteers assisting with the event must be screened onsite prior to working the event for symptoms that include but aren’t limited to: fever, cough, shortness of breath, sore throat, or loss of taste or small. Screening will also take place if you have known exposure to someone with COVID-19. Volunteer COVID Screening Sheet [xlsx]
What are the physical distancing guidelines?
Six feet of physical distancing must be maintained at all times.
What about adjusted seating?
Household members (roommates) may sit together.
Cues/monitoring where lines may form?
Event performers must be 12 feet from audience.
What are the face-covering requirements?
Face covering are required for all persons present. Outdoor venues may be removed once seated and physically distance. Performers may remove mask when 12 feet from all other persons (including other performers). For outdoor venues, face coverings may be removed once attendees are seated and physically distanced.
For events, where are the locations of hand sanitizer/hand washing stations?
Hand sanitizers are required at entrances and exits.
Disinfection of facility requirements:
Before/During/After: using products labeled effective against emerging pathogens according to manufacturer’s instructions.
Self-service of food is prohibited. NO buffets/salad bars/condiment bars etc. It has been recommended that “grab-and-go” options should be considered at this time.
For events, where does signage need to be? What should event signage look like?
Signs need to be at all entrances advising not to enter if: individual have fever, cough, shortness of breath, sore throat, or loss of taste and smell. Also, do not enter if they have had known exposure to someone with Covid-19 in the past 14 days.
Numerous signs must be posted at an event. These include entrance signs related to entry advisement, capacity signs at restrooms, social distancing signs, and more as required by state public health guidelines. The Risk Management Task Force already has these signs designed, on hand, and will provide them to the hosting organization for the event. Many locations already have these signs in place. The hosting organization is responsible to verify the required signage is displayed.
All entrances advising may wish to refrain from entering if: they are 65 years of age or older, or have underlying health conditions including high blood pressure, chronic lung disease, diabetes, severe obesity, asthma, or weakened immunity.
Outdoor Event Requirements
To receive an approval for an outdoor event, sponsors are agreeing to comply with the following guidance and perform the following requirements:
- All volunteers must be screened daily prior to participation.
- Screening logs should be kept as documentation of compliance and retained for 48 hours following each day’s activities. See sample screening log.
- Document volunteers working at each location simultaneously and retain for 48 hours following each day’s activities. Should this data be needed for COVID related purposes, a member of University Health Services staff will contact you.
- Remind volunteers to stand six feet apart during the event and that face coverings are required, which will help prevent the need for quarantine should a positive case be discovered within 48 hours of the event.
- We recommend providing disposable face coverings on location to supply guests who arrive without proper covering.
- Hand sanitizer should be provided at each table.
- Social distancing signs should be visible at the event location. These signs should be requested from the Task Force for use during your event.
- Stop the Spreads signs must be visible at the event location. These signs should be requested from the Task Force for use during your event.
Other necessary considerations:
- Every event will present a risk of COVID-19 transmission.
- Alcohol and dancing are prohibited due to potential disregard for close personal contact.
- Is this event absolutely necessary to student success?
- Can this event be operated with a limited risk of exposure in a different manner?
- Are there aspects of this event that would create an environment where COVID could easily spread? For example, will maintaining physical distance and/or the wearing of masks be difficult?
- Will the event have sufficient staffing to ensure policies and procedures are followed?