General Travel Guidelines
Rental Vehicles
Enterprise rentals have a “prepaid” gas price which is $.10 – $.15 cheaper than gas station prices. Enterprise will automatically fill the vehicle upon return and bill us on the rental contract.
In addition, Enterprise has just installed a drop box for keys when the rental is turned in after business hours. Be sure to lock the vehicle when dropping it off. The lockbox is located just outside the Enterprise door.
Meals and Lodging
The maximum amount allowable for meal reimbursement is $46 per day including tax and tips. Tips may not exceed 15%.
The maximum amount allowable for hotel reimbursement is $77 per night before tax. If amount is to be exceeded, please check “I request permission to exceed the daily hotel maximum” and obtain the President’s signature before submitting the permit.
Forms
- Arkansas State Vehicle Safety Program Form(docx)
- Travel Expense Reimbursement (TR1) (xls)
- Travel Card Reconciliation(xls)
- University Sponsored Travel Card – Applications(doc)
- University Sponsored Travel Card – Regulations(doc)
Available in the Financial Services Office:
- Travel Permit
- Permission to check driving record and drive on state business
Contact
Alan Davis – Purchasing Agent (870) 235-5095
Lesley Walthall – Administrative Secretary III – (870) 235-4905
