Voyager Fuel Card Policy and Guidelines

Individual Cardholder Responsibilities
• Ensure the fuel card is used only for official business purposes
• Keep the fuel card in a secure location at all times
• Not allow other individuals to use your fuel card
• Obtain all appropriate documentation (sales slips, register receipts, etc.)
• Reconcile monthly transactions
• Immediately report lost or stolen cards to the Office of Financial Services

Fueling
• The state fuel card enables you to purchase fuel at any fueling location that
accepts the Voyager fuel cards.
• The card is to be used only for the vehicle or purpose to which it is assigned
• The purchase of personal items such as food, beverages, etc. is strictly prohibited

Card Limits
• Cards are limited to 3 swipes per day
• Monthly charge limit is $ 1,000
• Fuel distribution locations will vary in the total single transaction limit allowed. If the capacity of the tank being fueled exceeds the single transaction limit, a second card swipe/transaction is permissible

24-Hour Emergency Roadside Service
In the event of a breakdown of a state vehicle the fuel card can be used for 24-hour emergency roadside service through the National Automobile Club, for the following:
• Mechanical assistance
• Battery service
• Tire change
• Gasoline, oil and water delivery
• Lockout
• Towing

In the event of such an emergency, driver shall:
• Call National Automobile Club at 1-800-600-6065
• Provide year, make, model, color of vehicle, driver’s name, telephone number and agency, and the fifteen (15) digit Voyager fuel card account number to the operator

Please refer to the user instruction brochure issued with each card for specific fueling instructions and other information.

Failure to follow the above policy and guidelines will result in cancellation of your card and or reimbursement to SAU for any unauthorized expenditures.