January 2009 Minutes

Staff Senate Meeting
January 21, 2009

The Staff Senate met on Wednesday, January 21, 2009 at 2:00 p.m. in Reynolds 205. Senators in attendance were Wendy Burge, Marcela Brunson, Gaye Calhoun, Brenda Garrett, Charles Honza, Keli Honza, Sarah Jennings, Pat King, Essie Moore, Eric Plummer, Shawana Reed, Becki Talley, Houston Taylor, and Shelly Whaley. Visitors included Scott White and Phil Covington.

Approval of Minutes
The meeting was called to order by President Shelly Whaley. A motion to accept the minutes of December 10 was made by Pat King and seconded by Houston Taylor.

Old Business
Staff Senate Parking Appeals Committee

Scott White, faculty senate president, asked to address the issue of the merging of the faculty/staff parking appeals committee. White handed out a page from the faculty handbook dealing with the faculty senate that stated the faculty parking appeals committee was a standing faculty senate committee. The paper stated that committee members could only be elected by voting members of the senate. He noted that although the past president of the faculty senate and the parking appeals chairman had agreed to allow the staff to merge with the faculty parking appeals committee, it had never formally been presented to the senate for their vote. There was a discussion about whether the proposal had been brought before Mr. Giles and he had agreed that it would be okay for the two committees to form a joint committee. White again noted that the faculty senate had to approve the merger and also vote on the committee members. He informed the senate that the members could formally propose the joining of the two committees and he would present it to the faculty senate. Following a lengthy discussion, the staff senate decided to form a separate committee to hear staff parking appeals. The committee will meet on an as-needed basis. The committee will include Becki Talley, chairman, Gaye Calhoun, and Charles Honza. Marcela Brunson will serve as an alternate to the committee. There will be a member of the UPD present at each meeting strictly for information dealing with parking issues. The committee agreed to meet soon and work out the rules for the appeals committee and will set up an appeals hearing in the near future.

Election of New Officer to Fill Vacancy
Houston Taylor noted that the election ballots would be ready soon to send out to fill the staff senate position held by Roger Guevara, who resigned for the senate due to job responsibilities.

Angel Tree
Shelly Whaley announced that $350.00 had been raised from faculty and staff for the Angel Tree and the Southern Christian Mission before Christmas. $100.00 was sent to the Southern Christian Mission to benefit the children at the mission. $250.00 was sent for the children on the Angel Tree. Shelly noted that the children had a great Christmas because of the donations that were made.

Committee Reports
Gaye Calhoun reported on the Fringe Benefits committee meeting.
Eric Plummer reported on the Academic Suspension Appeals committee meeting.
Brenda Garrett reported on the Staff Breakfast committee. The committee will meet later this week to decide on the theme for the breakfast.

Staff Senate Website
The staff senate website has been formatted with new templates and will be updated with important information regarding staff senate and staff information.

New Business
There was no new business.

Other
Vice President of Finance
Darrell Morrison had planned to speak to the staff senate today, but was sick. He will be at the February meeting to go over the budget.

Questions from the Senate
Shelly Whaley had spoken to Roger Giles about Charles Honza’s earlier question about unused sick and annual leave being converted to a monetary amount if it wasn’t used. Mr. Giles noted there is no provision for Arkansas employees to be paid for any unused annual leave and that the unused sick leave can be converted to payment at retirement on a limited basis. Charles Honza requested the specific law that addressed the issue and Shelly said she would contact Mr. Giles to get that information.

Enrollment
Shelly Whaley provided an enrollment update. The date to add is January 22. The 11th class day is January 29th.

Centennial Celebration
It was noted that 75 people from SAU had attended the Centennial Celebration at the capitol. There were 25-30 students in attendance. It was the largest group that attended from the four-year universities.

It was also announced that April 1 will be Founders Day on campus to celebrate SAU’s 100 year anniversary. There will be a picnic next to Overstreet and Tracy Lawrence will be in concert that night. There is also a new brochure available that details all the events surrounding the centennial celebration.

TV Restrictions
Houston Taylor asked Phil Covington whether there could be a channel restriction placed on the TV’s in the Bruce Center so that obscene material or songs would not be playing while parents were visiting students in the Bruce Center. Mr. Covington said he would look into the possibility.

Faculty/Staff Bulletin
It was questioned whether it was feasible for the Communications Center to be printing the Faculty/Staff Bulletin? He wondered if it was cost prohibitive to have paper copies when it could be e-mailed. There is additional work burden and cost for the Communications Center. The printing of the faculty/staff bulletin was initiated because of the Staff Senate requesting more communications from the administration. It was agreed that this really doesn’t address that issue and probably should be stopped. Several communications issue were brought up, such as never knowing about new employees, legislative acts that concern the staff that are not passed down to employees, any updates that affect staff members from the administration. Shelly advised that she would speak to Human Resources to try and resolve some of the communications problem in that area.

Nelson Hall
A staff member presented a question to the senate regarding why Nelson Hall was not wireless. It was noted that most buildings on campus are, but not Nelson. Shelly noted that she will check to see if Nelson is on the list of buildings that will be wireless in the future.

Adjournment
The motion to adjourn was made by Houston Taylor and seconded by Marcela Brunson. The next scheduled meeting will be February 11, 2009 at 2:00 p.m. in Reynolds 205.

June 2013 Minutes

The Staff Senate met on Wednesday, June 26, 2013 at 2:00 p.m. in Reynolds 210. Senators in attendance were Phyllis Austin, Kendra Copeland, Emily Jester, Edgar Johnson, Angela McLaughlin, Brad Stout, Sandra Walker, Wilma Williams, Lesley Robertson, and Lillie Wright. Guests included Sarah Adcox, Amanda Perry, Eric Engelberger, and Mary Bradshaw.

Approval of Minutes

Kendra Copeland called the meeting to order. Edgar Johnson made a motion to accept the May 15, 2013 minutes with a second by Emily Jester.

Old Business

Committee Reports:
Kendra Copeland announced the Board of Trustees had approved the 2013-2014 Budget. SAU opted out of the Concealed Carry Law. The Concealed Carry Law will be reviewed annually. There was an increase in insurance rates of 3.35%. The walking trail and lights have been completed on the farm road. Dr. Rankin’s contract was renewed for another year and Dr. Stinson received the Distinguished Professor award.

New Business

Staff Senate Elections:
The Staff Senate Elections were held in May. Nominations were sent out at the end of June. New senators will take their seats at the July meeting.

Charitable Fund Report:
Kendra Copeland distributed the charitable fund report. Mrs. Becki sent out an email to Phyllis Austin thanking everyone for their contributions.

Staff Updates

Nominations were made for Vice President and Secretary. Brad Stout for Vice President, nominated by Lillie Wright and Phyllis Austin for Secretary, nominated by Emily Jester. Nominations were not made for Faculty Liaison.

It was discussed that Bylaws needed to be reviewed before new members could be sworn in. Elections were tabled until July 17th meeting.

We offer get well wishes to the staff senate members who have been sick this last month.

Phyllis Austin was elected Chair of the Charitable Funds account and asked if essentials were needed. We are to let her know of hardships in the future so that she may distribute.

Adjournment

The motion to adjourn was made by Allen Lachut with a second by Brad Stout. The next Staff Senate meeting will be July 17, 2013.

May 2013 Minutes

The Staff Senate met on Wednesday, May 15, 2013 at 2:00 p.m. in Reynolds 205. Senators in attendance were Phyllis Austin, Kathy Cole, Kendra Copeland, Emily Jester, Edgar Johnson, Jeremy Langley, Angela McLaughlin, Brad Stout, Becki Talley, Robbye Taylor, Sandra Walker, Paula Washington-Woods, Wilma Williams, and Lillie Wright. Guests included Dr. David Rankin.

Approval of Minutes

Jeremy Langley called the meeting to order. Brad Stout made a motion to accept the April 10, 2013 minutes with a second by Paula Washington-Woods.

Old Business

Lost and Found Policy
The committee looking at the Lost and Found Policy had not met. The committee will try to get together in the summer to look at the policy. It was noted the Faculty Senate had postponed their discussion until the fall.

Committee Reports

Jeremy Langley announced the Board of Trustees had tentatively scheduled a meeting for June. Among the items to be discussed will be the 2013-2014 budget and the Concealed Carry Legislation.

New Business

Staff Senate Elections:
The Staff Senate Elections will be held in June. Nominations will be sent out at the end of May. New senators will take their seats at the June meeting.

Charitable Fund Report:
Kendra Copeland distributed the charitable fund report.

Staff Updates

A going away party was held at the Staff Senate meeting for Jeremy Langley who has accepted a new job and will be leaving in June. Dr. Rankin stopped by for the party and offered comments on what a good job Jeremy had done while at SAU. Dr. Rankin also gave a brief update on the budget.

We welcome Margie Lovell to the SAU Police Department.

We offer get well wishes to the staff senate members who have been sick this last month.

The baseball team is playing in the regionals in Minnesota. There will be places set up around campus to watch the game.

Brad Stout and his crew will have a steak cook-off team in the Magnolia Blossom Festival.

Adjournment

The motion to adjourn was made by Brad Stout with a second by Paula Washington-Woods. The next Staff Senate meeting will be June 19, 2013.

April 2013 Minutes

The Staff Senate met on Wednesday, April 10, 2013 at 2:00 p.m. in Bus 341. Senators in attendance were Phyllis Austin, Kathy Cole, Kendra Copeland, Emily Jester, Edgar Johnson, Allen Lachut, Jeremy Langley, Angela McLaughlin, Lesley Robertson, Brad Stout, Becki Talley, Robbye Taylor, Paula Washington-Woods, Wilma Williams, Michael Woods and Lillie Wright. Lesley Robertson had Shawana Reed’s proxy. Guests included Dr. David Rankin.

Approval of Minutes

Jeremy Langley called the meeting to order. Edgar Johnson made a motion to accept the January 23, 2013 minutes with a second by Robbye Taylor.

Old Business

There was no old business.

 Committee Reports

  •  Lillie Wright – Commencement Committee
  • Paula Washington-Woods- Scholarship Appeals Committee
  • Kathy Cole – Graduate Council meeting
  • Jeremy Langley – Student Media Committee
  • Kendra Copeland – AQIP meeting
  • Brad Stout – Faculty Senate

New Business

University Update

Dr. David Rankin gave a report on the University. Rankin spoke on the recent legislative session and how it will affect SAU including the performance funding issue. He also discussed the new rules for the lottery scholarships. Rankin reminded everyone that they will be responsible for a portion of their insurance costs. He noted that energy consumption costs is responsible for about 33% of our budget and asked that everyone be more energy conscious by turning off anything in the offices that consume electricity.  Dr. Rankin gave an update on the construction of the new residence hall and the reception center at the arena. Rankin noted that if there were to be a cost-of-living raise, it would be in the fall after enrollment to see if there would be funds for the raises. He noted that on the Concealed Carry legislation there needed to be more institutional control and university input on who could carry guns on campus. As it is currently written there are no stipulations in the legislation. He asked for a letter from the Staff Senate about our recommendation on the issue. He announced there would be “Gun Free” signs posted around campus.

 ALLUSERS E-Mail Policy

There was a discussion about the recent Faculty Senates vote on the Allusers e-mail policy. Based on the discussion, the Staff Senate made the following recommendation: “As it is presented or written, the Staff Senate does not support the proposed Allusers e-mail policy.” A motion was made by Paula Washington-Woods to accept the recommendation with a second by Brad Stout.

Faculty/Staff Concealed Carry Legislation

There was a discussion about the option to allow faculty or staff who have a concealed carry permit to be able to carry guns on campus. The Faculty Senate had met and voted to opt out and not allow guns on campus.  A motion was made by Brad Stout for the Staff Senate to recommend to the Board of Trustees to opt out of allowing guns on campus. Wilma Williams seconded the motion. The final decision will be made by the Board of Trustees at their next meeting.

Charitable Fund Report

Kendra Copeland distributed the charitable fund report.

 Staff Updates

There were no staff updates.

Adjournment

 

The motion to adjourn was made by Brad Stout with a second by Paula Washington-Woods. The next Staff Senate meeting will be May 15, 2013.

January 2013 Minutes

The Staff Senate met on Wednesday, January 23, 2013 at 2:00 p.m. in Reynolds 205. Senators in attendance were Phyllis Austin, Kathy Cole, Emily Jester, Edgar Johnson, Allen Lachut, Jeremy Langley, Angela McLaughlin, Brad Stout, Becki Talley, Robbye Taylor, Paula Washington-Woods, Wilma Williams, Michael Woods and Lillie Wright. Becki Talley had Lesley Robertson’s proxy. Guests included Mr. Paul McLendon.

 Approval of Minutes

Jeremy Langley called the meeting to order. Brad Stout made a motion to accept the November 14, 2012 minutes with a second by Edgar Johnson. Langley welcomed Michael Woods to the Staff Senate. Woods will fill the position held by Houston Taylor who resigned from the senate.

Old Business

There was no old business.

 Committee Reports

Jeremy Langley reported on the Board of Trustees meeting.  Paula Washington-Woods reported on the Student Affairs Committee and the Catastrophic Leave Committee.

New Business

Budget Update

Paul McLendon, Vice President of Finance, gave an update on the upcoming budget year. There are potential issues that will affect the budget such as tuition downturn for spring 2012-2013, performance funding from the State, and increased utility costs. The University is looking at several ways to cut costs by controlling the utility costs, looking at teaching loads, and offering more on-line courses. They are also working with the legislature to inform them how detrimental the performance funding is for universities and how it impacts the students, which in turn hurts the State. McLendon noted at this time there were no plans to cut salaries or to cut staff positions.

Holiday Calendar

The Holiday Calendar for 2013-2014 was distributed by Jeremy Langley. It was noted that on December 23, 2013, a mandatory vacation day would be taken so staff would not have to come to campus on Monday for one day before the Christmas holiday begins on the 24th. A motion was made to accept the calendar with the mandatory vacation day by Brad Stout with a second by Paula Washington-Woods. The motion was approved.

 Adjournment

The motion to adjourn was made by Brad Stout with a second by Paula Washington-Woods. The next Staff Senate meeting will be Wednesday, February 20, 2013.

November 2012 Minutes

The Staff Senate met on Wednesday, November 14, 2012 at 2:00 p.m. in Reynolds 205. Senators in attendance were Phyllis Austin, Kathy Cole, Kendra Copeland, Emily Jester, Edgar Johnson  Allen Lachut, Jeremy Langley, Angela McLaughlin, Shawana Reed, Lesley Robertson, Brad Stout, Becki Talley,  Houston Taylor, Wilma Williams and Lillie Wright. Guests included Mr. Roger Giles.

 Approval of Minutes

Jeremy Langley called the meeting to order. Brad Stout made a motion to accept the October 17 minutes with a second by Kathy Cole.

Old Business

There was no old business.

 Committee Reports

Jeremy Langley reported on the Board of Trustees meeting and the Fringe Benefits meeting.

Kathy Cole reported on the Strategic Planning Committee and the Graduate Council meeting.

Brad Stout gave a report on the Faculty Senate Committee meeting.

Becki Talley gave a report on the Academic Affairs meeting.

New Business

Insurance Update

Mr. Roger Giles gave an update on the university health insurance. Mr. Giles advised that the university has been looking at ways to scale back the costs of insurance. He presented the options that are being looked at. One plan is to continue to pay retirees insurance up to $504.00 a month for health insurance. If costs increase over that, the retiree will be responsible for any increase. This is up to the point that Medicare becomes available to the retiree. Also, Mr. Giles advised the university has always paid for single employee insurance, but after January, the health insurance payment for all employees will be charged on a tiered health plan that is dependent on the employee’s salary and family situation. It will be single coverage, employee/child coverage, employee/spouse coverage and family coverage. These plans are contingent upon recommendations by the Staff Senate, Faculty Senate and final approval by the Board of Trustees.

After the presentation, Brad Stout made a motion to accept the retiree post- employment health care proposal and also the proposed tiered health plan for employees at SAU. Lillie Wright seconded the motion. The motion passed.

Other

Charitable Fund Report

The fund report was distributed by Kendra Copeland. She noted the balance in the fund and also noted what the fund had been used for in the month of October.

Angel Tree

The Staff Senate agreed to help with the Angel Tree this Christmas. Shawana Reed and Phyllis Austin agreed to shop for the gifts. Everyone is encouraged to contribute to the gifts by contacting Shawana or Phyllis.

Staff Updates

Lesley Walthall and James Robertson were married by Jeremy Langley.

 Adjournment

The motion to adjourn was made by Brad Stout with a second by Phyllis Austin. The next Staff Senate meeting will be Wednesday, December 19, 2012.

October 2012 Minutes

The Staff Senate met on Wednesday, October 17, 2012 at 2:00 p.m. in Reynolds 205. Senators in attendance were Phyllis Austin, Kathy Cole, Kendra Copeland, Emily Jester,  Allen Lachut, Jeremy Langley, Angela McLaughlin, Shawana Reed, Brad Stout, Becki Talley,  Robbye Taylor, Sandra Walker, Paula Washington-Woods, Wilma Williams and Lillie Wright. Guests included Dr. Trey Berry.

Approval of Minutes

Jeremy Langley called the meeting to order. Brad Stout made a motion to accept the September 19 minutes with a second by Sandra Walker. Jeremy Langley welcomed Angela McLaughlin to the senate. She was elected to replace Daniel Page on the Academics Affair Unit.

Old Business

Parking Appeals Committee

Jeremy Langley noted that in February 2012, the Faculty Parking Appeals Committee had asked the Staff Parking Appeals Committee to combine the two committees into one. A motion was made to join the faculty parking appeals committee with equal representation on the committee. Langley asked the senate to reaffirm that motion to rejoin the Faculty Parking Appeals Committee with equal representation. A motion was made by Brad Stout with a second by Robbye Taylor.

Committee Reports

Lillie Wright gave a report on the Commencement Committee.

Jeremy Langley reported on the Fringe Benefits Committee.

Brad Stout gave a report on the Faculty Senate Committee

Sandra Walker reported on the IRB Committee and the Research Committee.

Paula Washington Woods reported on the Student Affairs Committee.

New Business

VPAA Report

Dr. Trey Berry gave a report on AQIP. Berry discussed the continuous improvement goals that were being addressed by the AQIP team. He also noted when the team sent their report into the Higher Learning Commission, they received a great response. The commission was impressed with the goals that had been accomplished. Berry also discussed the action projects that were being done on campus. Advising is one of the major action projects that need to be looked at and revamped. Also, the Faculty/Staff Development project is moving forward with ideas on training projects and also the evaluation process for faculty and staff.

University Strategic Plan

Jeremy Langley requested feedback from the Staff Senate on the strategic plan that he had sent out for review. The plan was divided into seven goal groups and the senate was asked to look it over and write down any comments they had about the plan. The responses can be turned into Jeremy Langley or Kathy Cole.

Staff Recognition

Jeremy Langley announced that in addition to the faculty pictures that are displayed in Overstreet, the Mary Anna King Whitehead winners would also be displayed. The two current award winners’ pictures will be displayed in the hall along with the Faculty Honor Professors. There was a discussion about how to recognize the past winners of the award with several different ideas brought up such as name plates or maybe a TV with a looping display. The name plates were agreed up. It will be a fixed plaque with sliding names plates that can be adjusted as new names are added.

Other

Charitable Fund Report

The fund report was distributed by Kendra Copeland. She noted the balance in the fund and also noted what the fund had been used for in the month of September.

Staff Updates

Several staff members that had been having health issues were doing much better. Wilma Williams had visited with Sonny Whittington and reported that he was doing okay.

Adjournment

The motion to adjourn was made by Brad Stout with a second by Paula Washington Wood. The next Staff Senate meeting will be Wednesday, November 14, 2012.

May 2012 Minutes

The Staff Senate met on Wednesday, May 16, 2012 at 2:00 p.m. in Reynolds 205. Senators in attendance were Amber Allen, Phyllis Austin, Kathy Cole, Kendra Copeland, Josh Kee, Shawana Reed, Sandra Smith, Becki Talley, Lesley Walthall, and Wilma Williams. Becki Talley had Sandra Walker’s proxy and Wilma Williams had Paula Washington-Woods’ proxy. Guests included Jeanie Bismark and Paul McLendon.

Approval of Minutes
The meeting was called to order by Josh Kee. Amber Allen made a motion to accept the February 15, 2012 minutes with a second by Phyllis Austin.

Old Business

Fitness Proposal:
Wilma Williams gave a report on a possible Fitness Proposal for faculty and staff. She suggested that there might be scheduled time to exercise during the summer months at the MAC if there was enough interest. There was a discussion on the best way to find out if the faculty and staff would be interested and decided it would be best to survey the faculty and staff. Wilma Williams and Sandra Smith agreed to work together to put the survey on Survey Monkey. It was also agreed to form a committee to look into the fitness proposal. The committee will be made up of Amber Allen, Kathy Cole, Sandra Smith and Wilma Williams. Sandra Smith noted that there will be a virtual 5K, 10K and half marathon during the week of August 5-11, 2012. She will be sending out an e-mail with more information.

Committee Reports

AQIP:
Amber Allen reported on the AQIP. She noted that the report deadline had been moved up to the end of summer 2012. Each committee is responsible for turning in reports and there would be a lot of work to do to finish the reports by the deadline. Josh Kee noted that the deadline had been extended to June 2013 and although this gives the AQIP committees more time, it is still one year short of the original deadline. The Executive Council for AQIP will meet on May 21.

Faculty Senate:
Amber Allen reported the Faculty Senate met on May 19. New officers were elected for the 2012-2013 year: Scott White-President, Sam Riner-Vice President, Jennifer Logan-Secretary, and Shannon Schroeder-Parliamentarian.

SAU Charitable Fund:
Josh Kee reported the Charitable Fund had met many needs during the month of April and May. A report was provided and the report is available from Kendra Copeland.

New Business

Budget Report:
Paul McLendon gave a report on the upcoming 2012-2013 budget. He noted that tuition will be increasing by 5.3% to cover the funds that the state will not be providing this year. The total for tuition, fees and board will be $6018.00. McLendon announced the staff will receive a one-time bonus based on their evaluation ratings. If the state does not approve a cost of living raise for the staff, there might be another one-time bonus later on. There will be a 2.5% raise for faculty and non-classified staff in the new budget. McLendon noted utility costs have increased across campus due to water and sewer rates increasing. The health care costs have remained stable and there will be no insurance rates increase this year. McLendon reported there was a need for a new residence hall to accommodate students.

Other

Staff Updates:
Updates were given on several staff members who are having health issues. The Staff Senate wishes them a speedy recovery. Also, the Staff Senate wishes to express their sympathy to the family of Diane Johnson and to Gary Hickson in the loss of his wife, Pam.

SAU Steak Cook-Off Team:
Josh Kee noted that Sandra Smith would be taking over the lead for the SAU Steak Cook-Off Team for the Magnolia Blossom Festival. We wish the team the best of luck at the cook-off.

Staff Senate Elections:
Elections for Staff Senate will be held at the June 20th meeting.

Adjournment

The motion to adjourn was made by Amber Allen with a second by Sandra Smith. The next Staff Senate meeting will be Wednesday, June 20, 2012 in Reynolds 205.

April 2012 Minutes

The Staff Senate met on Wednesday, April 18, 2012 at 2:00 p.m. in Reynolds 210. Senators in attendance were Phyllis Austin, Cynthia Blake, Kathy Cole, Kendra Copeland, Josh Kee, Jeremy Langley, Shawana Reed, Sandra Smith, Houston Taylor, Becki Talley, Sandra Walker, Lesley Walthall, Paula Washington-Woods, Wilma Williams, Donald Wray and Lillie Wright. Guests included Donna Allen, Scott White and Christopher Harris.

Approval of Minutes

The meeting was called to order by Josh Kee. Jeremy Langley made a motion to accept the February 15, 2012 minutes with a second by Donald Wray.

Old Business

Staff Awards Breakfast:
Josh Kee congratulated the Staff Awards Breakfast committee on doing an excellent job organizing and hosting the Staff Awards Breakfast.

Committee Reports

Board of Trustees Report:
Jeremy Langley reported the Board of Trustees had a conference call meeting regarding increasing the bond for campus improvements to 12 million dollars. These improvements would benefit SAU and SAU-Tech. He also noted that Buddy Franks was appointed to a 5-year term.

Faculty Senate Report:
Scott White reported on the Faculty Senate meeting. The next meeting will be April 19. He also noted the faculty senate had voted to have a joint parking appeals committee with the staff. It will be by joint representation.

New Business

Update on Retention:
Dr. Donna Allen reported on efforts to increase retention on campus. She noted research had shown that retention is low among students moving from freshmen to sophomores. She announced that one of the AQIP projects was to deal with freshmen retention. She also noted that retention is down on all college campuses and she discussed different issues that affect retention, such as geographic location, ethnicity, gender, etc. Lower retention is also partly due to changes in financial aid, and the funding issues from the state. Dr. Allen reported that several things are being done to help with retention including the Early Alert System upgrade, Freshmen Seminar, and freshmen mentoring. There is now a full-time director of developmental studies and students can now enroll in the new fast start programs.

SAU Charitable Fund:
Kendra Copeland reported on the SAU Charitable Fund. She distributed copies of the charitable fund account report that showed the monies being deposited and also how much had already been taken out to help staff members on campus that have had special needs. Kendra requested that each area have a designated person that can get contact information for anyone that has a need to either Phyllis Austin or Kendra Copeland. A copy of the charitable fund account report is available from Kendra if anyone would like to review it.

Other

Aramark Menu:
Sandra Smith asked if the committee had heard any complaints about Aramark sending out daily menus to Allusers. There was a discussion about whether it could be created for the whole week and only sent out once or could it be an on-line menu. Smith noted that Aramark might not know a week ahead what they would be offering, and she did not know about it being posted on-line. Other than those questions, no one on the Staff Senate thought it was a problem.

Regional Career Expo 2012:
Wilma Williams announced that the career expo would be held on campus Thursday, May 10.

Staff Updates:
Updates were given on several staff members who are having health issues. The Staff Senate wishes them a speedy recovery.

Congratulations:
Josh Kee congratulated Paula Washington-Woods and Lynne Disotell on receiving the Mary Anna King Whitehead Staff Awards at the staff breakfast in March.

Adjournment

The motion to adjourn was made by Jeremy Langley with a second by Donald Wray. The next Staff Senate meeting will be Wednesday, May 16, 2012 in Reynolds 205.

February 2012 Minutes

The Staff Senate met on Wednesday, February 15, 2012 at 2:00 p.m. in Reynolds 205. Senators in attendance were Amber Sharp-Allen, Phyllis Austin, Kathy Cole, Kendra Copeland, Josh Kee, Jeremy Langley, Sandra Smith, Houston Taylor, Becki Talley, Sandra Walker, Lesley Walthall, Paula Washington-Woods, Wilma Williams, Donald Wray and Lillie Wright. Guests included Stacy Clanton, Roger Giles and Christopher Harris.

Approval of Minutes

The meeting was called to order by Josh Kee. Jeremy Langley made a motion to accept the January 18, 2012 minutes with a second by Sandra Smith.

Old Business

SAU Charitable Fund:
Kendra Copeland reported on the SAU Charitable Fund. She announced there are now payroll deduction forms that can be filled out for donations to the fund. It can be taken out of each check or a one-time donation. Josh Kee stated that he would like all Staff Senate members to have completed the form or made the donation by the Staff Awards Breakfast so we could announce 100% participation by the staff members.

Staff Awards Breakfast:
The Staff Awards Breakfast is March 19. Cynthia Blake is chairing the committee in charge of the breakfast and plans are being made for the breakfast. The next meeting of the committee will be February 22.

Committee Reports

IRB Committee:
Sandra Walker reported on the IRB committee meeting. She announced that a date had been left off of the IRB manual and that date would be added. She also noted that Jennifer Logan of the IRB Committee had met with Linda Tucker of the Grant Research Committee about working together to make sure that anyone that applies for a research grant would need to go through the IRB committee if necessary.

Faculty Senate Report:
Stacy Clanton reported on the Faculty Senate. The next meeting will be February 16. The minutes of the last meeting had been sent out by e-mail. He noted there would be corrections to the salary memo that had been sent out.

New Business

Update concerning AQIP and Performance Funding:
Mr. Roger Giles gave a report on AQIP. He noted future dates that would be coming up concerning when various reporting would have to be in. He reported there were nine committees working on different components of AQIP. He also noted there were three action plans involved in AQIP.

Giles also discussed Performance Funding. He reported that SAU must meet certain standards to retain 5% of their funding. The Legislature will withhold 5% of our funding. If we meet the standards set by the state, we will get the money back. If not, the university loses the funding. The next year 10% would be withheld and so on until 25% of the funding is withheld. Giles reported there are mandatory measures that each university must meet and there are several optional measures they can choose to meet. He also noted that everyone could be involved in some continuous improvement for the university. The Staff Senate’s Charitable Contribution Fund could be used as a continuous improvement project.

Faculty Parking Appeal Committee Proposal:
The Faculty Parking Appeal Committee has proposed that all three of the parking committees- faculty, staff and student- be combined. They note that it would be more efficient use of time if they were combined. Sandra Smith noted the Student Parking Appeals Committee wanted to remain separate. After a discussion about combining the committees, it was agreed that the Staff Senate would not support a proposal to combine the three committees. Jeremy Langley made a motion not to accept the proposal combining the three committees with a second by Sandra Smith. This motion was approved.

A motion was then made by Sandra Smith to combine the faculty and staff parking appeals committee with equal representation. There was a second by Paula Washington-Woods. This motion was approved. The new proposal will be taken back the Faculty Parking Appeals Committee for their approval.

Other

State Basketball Tournament:
Houston Taylor announced that SAU will be hosting the Class 1A State Basketball Tournament from February 28 through March 3.

Agri Building Groundbreaking:
Josh Kee noted that groundbreaking for the new Agri Building will be March 8th.

Staff Updates:
Updates were given on several staff members who are having health issues. The Staff Senate wishes them a speedy recovery. Sympathy was extended to the Telford family and the Edsel Talley family.

Adjournment

The motion to adjourn was made by Houston Taylor and seconded by Donald Wray. The Staff Awards Breakfast will serve as the March Staff Senate meeting.