“Education is the most powerful weapon which you can use to change the world.”

― Nelson Mandela

October 2013 Minutes

Faculty Senate Meeting

October 17, 2013

AQIP Preparation Update

A joint meeting of the Staff Senate and the Faculty Senate was held at 3:30 pm in Reynolds 205.  The purpose of this meeting was to discuss the upcoming AQIP visit.  Drs. Terrye Stinson and Denise Moseley explained the purpose and schedule of the upcoming visit and invited all senators to attend the AQIP meeting on “Improving Education” from 3:30-4:30 pm in Grand Hall A & B on Thursday, October 24.

Attendance

The Faculty Senate met on Thursday, October 17, at 3:50 pm in Reynolds 205.  Senators in attendance were Shannin Schroeder, Christie Hough, Sara Day, Shane Warrick, Svetlana Paulson, Stacy Clanton, Pat Clanton, Matt Lammers, Marek Dojs, Tim Daniels, Scott White, David Sanson, Copie Moore, Neelie Dobbins, Karen Ferneding, Jennifer Logan.

The following senators were absent with proxies: Svetlana Paulson served for Charles Keller and Dr. Dajani served for Abdel Bachri.

Ex-officio:  Dr. T. Berry, Mr. Paul McLendon, Mr. Jasper Lewis, Dr. D. Allen

Visitors included:  Jodie Westfall, Dr. Tim Schroeder, Dr. Chrisanne Christensen

Call to Order: Pres. S. Schroeder called the meeting to order at 3:50 p.m.  Proxies read.

Approval of Minutes

Motion to approve the minutes with friendly amendments by K. Ferneding, S. Warrick seconded.  The motion passed.

Special Orders of the Day   

Reports by the Standing Committees of the Senate:

  • Budget Committee – S. Warrick reported the committee had not met.
  • Handbook Committee – S. Clanton presented the proposed change to the name and membership of the Faculty and Staff Appeals and Human Rights.  The proposed changes are shown as an attachment at the end of the minutes.  Motion to approve the proposed handbook change by D. Sanson, S. White seconded.  The motion passed.  This proposed changed will be presented to the faculty at the next general faculty meeting. 
  • Parking Committee – J. Logan reported that the Parking Committee had not met. 

Reports by Liaisons to University and Academic Committees

  • Student Affairs – C. Moore reported the committee had recently met electronically and discussed the creation of new student organizations on campus
  • Teacher Education – S. Day reported the Teacher Education committee had recently met and were discussing curricular changes.
  • University Appeals and Human Rights Committee - S. Clanton reported the proposed changes to the handbook and stated that non-reappointment is a topic of discussion in past meetings.  He also reported that as the Faculty Senate Liaison to the Faculty Appeals Subcommittee he should be notified of scheduled meetings as stated in the handbook.  This did not happen when on a previous date the committee met and he was not notified.  He argued that this occurrence contradicts the Faculty Handbook.  Discussion ensued.  Dr. Berry responded that this was a regrettable oversight and the current committee chair would be happy to provide a transcript of the meeting.  
  • General Education – Pres. S. Schroeder reported the committee was currently discussing ways to condense the language of evaluation and improve the current process.   
  • Institutional Review Board – M. Lammers reported that the committee had met and discussed new ways to improve the current application process. 

Reports by University Administration:

Dr. Berry reported that the Social Work program was recently reaccredited for a period of 8 years.  The university also recently received the feedback report regarding the creation and implementation of the Engineering Program.  The process is still progressing but we have received very positive feedback. 

Old Business

Enrollment Numbers and Summer Pay

  • Averaging professor loads – Averaging of course enrollment by instructor was suggested as a way to address concerns among faculty.  Discussion ensued.  Mr. Paul McLendon responded that Dr. Crouse is currently working on a report to address these issues.
  • Non-summer-related issues of course caps, adjunct issues, and class cancellations – Many faculty members have expressed concerns that adjunct faculty members receive very heavy loads for little pay.  In some colleges, such as the College of Education, faculty members deal with student teachers/interns as part of their teaching load.  Attrition rates can sometimes be relatively high, thus leaving that faculty member with only a few students by the end of the semester.  In this case, the faculty member observes a reduction in pay for the course while still having gone through all of the work involved in setting up the course.  Dr. Dajani suggested including criteria that would consider the level of the course (1000, 2000, etc…) when establishing course caps.
  • Proposed summer pay scale from 2013-2014 Budget Committee – Pres. S. Schroeder suggested charging the Budget Committee to review this issue and report their findings/recommendations to the Faculty Senate.  T. Schroeder explained that this proposal is just a starting point and should certainly be discussed further.  S. Clanton moved to charge the Budget Committee with providing recommendations at a later meeting.  T. Daniels seconded.  The motion passed.

DPS Update

Mr. McLendon reported that the Office of Purchasing is currently in the process of looking at various ways to address recent concerns regarding the approval of departmental transactions.  The office is training dean’s assistants to help improve the process.  Pres. S. Schroeder suggested including the Technology Committee in the discussion to provide additional feedback.

New Business

Cancellation of student schedules due to non-payment

Several faculty expressed frustration with the current process and reported that students were often unaware of problems with their financial aid.  S. Warrick suggested that the current Action Committee on Advising could help address this issue.  Discussion ensued.  Dr. Allen explained that when possible, the Admissions Office tries to allow students to remain in their classes.  If the student is dropped, problematic factors may have arisen in that student’s paperwork.  Additionally, recent staffing issues made the situation worse than normal this semester due to recent turnover.  The Office of Admissions is currently cross-training employees to be better prepared for the upcoming spring semester.  Pres. S. Schroeder suggested that training for advisors would also help faculty to better address the concerns of their students.

Questions for the Administration

  • What is the University’s policy on using sites such as RateMyProfessor.com as an evaluation method of faculty by administrators?  What formal policy exists to guide the use of Google or RateMyProfessor.com by search committees as part of their evaluation process?

Dr. Berry responded that to his knowledge these sources were not used nor was there a policy advocating their usage in evaluation process or by a search committee. S. White moved that both the Action Project on Evaluations as well as the Handbook Committee should be charged with discussing this matter further and reporting back to the Faculty Senate with recommendations.  T. Daniels seconded.  The motion passed.

  • Are we having flu vaccinations again?

Dr. Allen reported that flu shots should arrive during the first week of November.  An email notification will be sent once they are available.

The next meeting will take place on Thursday, November 21, 2013 in Reynolds 205.

Adjournment:

The motion to adjourn was made by S. White and seconded by D. Sanson.

Submitted by Jennifer Logan, Faculty Senate Secretary, November 5, 2013.

 

September 2013 Minutes

Faculty Senate Meeting

September 19, 2013

 

Attendance

The Faculty Senate met on Thursday, September 20, at 3:40 pm in Reynolds 205.  Senators in attendance were Shannin Schroeder, Christie Hough, Sara Day, Shane Warrick, Svetlana Paulson, Charles Keller, Stacy Clanton, Pat Clanton, Matt Lammers, Marek Dojs, Tim Daniels, Scott White, David Sanson, Copie Moore, Abdel Bachri, Jennifer Logan.

The following senators were absent with proxies: Pat Clanton served for Neelie Dobbins and Karen Ferneding.

Ex-officio:  Dr. T. Berry, Paul McLendon, Dr. H. Langerbein, Dr. D. Allen

Visitors included:  Jodie Westfall, Dr. Tim Schroeder

Call to Order: Pres. S. Schroeder called the meeting to order at 3:40 p.m.  Proxies read.

Seating of Newly Elected Senators: The Faculty Senate welcomed newly elected senators Charles Keller and Marek Dojs.

Approval of Minutes

Motion to approve the minutes by S. White, T. Daniels seconded.  The motion passed.

Special Orders of the Day   

Election of 2013-2014 Faculty Senate Vice President

A. Bachri nominated T. Daniels while S. Day nominated D. Sanson.  The election was conducted by secret ballot.  T. Daniels was elected and will serve as Faculty Senate Vice President.

Appointment of Senate Liaison to University Standing Committees:

Appointments were provided in a handout distributed at the meeting.  The handout is provided as an attachment.

Elections to Standing Committees of the Senate:

Senators self-selected onto the 3 committees by college.  Pres. S. Schroeder then formally appointed these Senators to the respective committees as volunteered.  The committee members for each are listed below.  Budget Committee: S. Warrick, M. Lammers, K. Ferneding, S. White.  Handbook Committee: C. Hough, S. Clanton, P. Clanton, A. Bachri.    Parking Appeals Committee: J. Logan, C. Keller, N. Dobbins, D. Sanson.  Motion to accept by S. White, T. Daniels seconded.  The motion passed.

Reports by University Administration

            Dr. Berry reported the following:

  • SAU enrollment has increased from last year.  This year’s freshman class is the largest in the school’s history!
  • SAU is one of only 4 state institutions of education experiencing an increase in enrollment relative to last year.  More specifically, SAU was the only 4-year college south of the Arkansas River to observe enrollment growth.
  • Due to a high graduation rate last year, graduate student enrollment has decreased slightly (approximately 20 students).

A lengthy handout regarding Federal Compliance Requirements from the Higher Learning Commission was also distributed.

New Business

Suggestions for Amending the Student Appeal Process in the Handbook

A handout was distributed showing a suggested amendment to the current student non-grade appeal process.  S. White motioned that this matter be addressed by the Faculty Handbook Committee and that the Senate conduct an electronic vote by email in order to resolve the situation prior to the AQIP visit in October.  The committee was requested to respond to the Faculty Senate President within two weeks.  T. Daniels seconded.  The motion passed.

Clarification of the Grade Appeals Timeline and Process for Summer Courses in the Handbook

Senators also received documentation showing the suggested amendment to the grade appeals process and timeline.  C. Keller motioned that this matter be addressed by the Faculty Handbook Committee.  S. Day seconded.  The motion passed.

Questions for the Administration

  • How many students who earn concurrent enrollment credit through SAU-Magnolia enroll at SAU-Magnolia as beginning freshmen or freshmen?

Dr. Berry replied the SAU concurrent enrollment contributed to 1143 SSCH (student semester credit hours) and 76 FTEs (full-time equivalents) in 2012.  He added that these students graduate at a higher rate than others and explained concurrent enrollment serves as a useful recruiting tool.  Discussion ensued and the following concerns were raised: no tuition dollars raised for SAU, non-faculty teach the classes, syllabus not shown so unsure what is covered, and a difficulty in maintaining relationships with teachers.  Dr. Allen explained that the same university syllabus is required and that the SAU administration is involved with testing as well as maintaining relationships with regional teachers and students.

  • The faculty completed an extensive administrative evaluation survey for chairs, deans, the president and others.  Where are those documents kept?  What do administrators do with that information?  With whom is it shared?  Who is responsible for recommending goals or evaluating improvement?  What are the consequences for an administrator who does not meet recommended improvements?  Dr. Berry responded that the survey results are kept in the Office of Human Resources, with copies also distributed to the individual as well as their supervisor.  Each administrator then meets with their supervisor to discuss the results.  Depending on the nature of the responses, it is possible that an administrator could lose their position for cause and not be renewed when contracts are issued. 
  • Some faculty members are uncomfortable with the electronic student evaluations.  How many students actually complete them?  How can faculty be assured that evaluations are for the correct classes or sections?  Dr. Berry reported that according to Mr. Giles and Mr. Argo, about 60% of students completed evaluations last spring.  There have been problems in the past concerning student confusion when completing evaluations.  S. Day explained that student evaluations are currently being discussed in an AQIP Action Project.  Pres. S. Schroeder then recommended we wait to hear a report from the Action Project committee at the next meeting.  The issue could then be addressed by the Faculty Handbook Committee to incorporate changes.
  • When is academic misconduct introduced to students?  Are all Freshman Seminar courses covering this topic?  Could all entering students be required to take the pass/fail academic integrity workshop when starting at SAU?   Dr. Berry responded that this suggestion would certainly be considered, but suggested we continue to focus on academic misconduct using the Academic Integrity Workshop as well as programs such as Turn-It-In that have led to a dramatic decline in plagiarism cases.  He suggested these procedural improvements may be resulting in a “cultural change” among students.

As May Come Before the Senate

S. White reported concerns with the recent changes to the university purchasing system.  The new initiative to reduce paper usage on campus has led to some very useful improvements.  However, travel permits are now submitted electronically and are not seen by department chairs of the faculty.  As a department chair, he found it disconcerting to be left out of the loop and asked if this matter could be addressed.  Mr. McLendon responded that chairs were intended to be kept in the loop and that his office would look further into this matter to get it resolved.

The next meeting will take place on Thursday, October 17, 2013 in Reynolds 205.

Adjournment:

The motion to adjourn was made by S. White and seconded by T. Daniels.

Submitted by Jennifer Logan, Faculty Senate Secretary, September 21, 2013.

2013-2014 Chairs and Faculty Senate Liaisons

UNIVERSITY COMMITTEES 

Archives

Chair – Donna McCloy
Member and Liaison to Faculty Senate – Charles Keller

Buildings and Grounds

Chair – Ronnie Watson

Liaison to Faculty Senate (ex officio) – Scott White

Commencement

Chair – Ed Nipper, Registrar

Liaison to Faculty Senate (ex officio) – Shannin Schroeder

Discipline 

Chair – David Crouse

Member and Liaison to Faculty Senate – Marek Dojs

Faculty/Staff Appeals and Human Rights

Chair – Deborah Wilson

Liaison to Faculty Senate (ex officio) – Stacy Clanton

Fringe Benefits Committee

Chair – Roger Giles, Vice President for Administration

Liaison to Faculty Senate (ex officio) – Jennifer Logan

Intercollegiate Athletics

Chair – Steve Sutton

Member and Liaison to Faculty Senate – Charles Keller

Library

Chair and Liaison to Faculty Senate – Karen Ferneding

Public Information

Chair – Mark Trout

Member and Liaison to Faculty Senate – Karen Ferneding

Scholarship and Student Financial Aid

Chair – Sarah Jennings

Member and Liaison to Faculty Senate – Neelie Dobbins

Student Affairs

Chair – Sheryl Edwards

Member and Liaison to Faculty Senate – Copie Moore 

Student Media

Chair – Gerald Plumlee

Liaison to Faculty Senate (ex officio) – Marek Dojs

Technology Services

Chair and Liaison to Faculty Senate  – Marek Dojs

2013-2014 Chairs and Faculty Senate Liaisons

ACADEMIC COMMITTEES

Academic Affairs

Chair – Trey Berry, Vice President for Academic Affairs

Member and Liaison to Faculty Senate – Neelie Dobbins

Academic Integrity Council

Chair – David Sanson

Member and Liaison to Faculty Senate – Shane Warrick

Academic Suspension Appeals

Chair – Hasan Shehada

Member and Liaison to Faculty Senate – Stacy Clanton

Animal Subjects

Chair – Claude Baker

Member and Liaison to Faculty Senate – David Sanson

Annual Faculty Performance Review Monitoring

Chair – Trey Berry, Vice President for Academic Affairs

Member and Liaison to Faculty Senate – Christie Hough
Assessment Review Council (ARC)

Chair – Denise Moseley

Member and Liaison to Faculty Senate – Pat Clanton

Faculty Development in Teaching with Technology

Chair and Liaison to Faculty Senate – Abdel Bachri

General Education

Chair – Helmut Langerbein, Dean of the College of Liberal and Performing Arts

Member and Liaison to Faculty Senate – Shannin Schroeder

Graduate Council

Chair – Kim Bloss, Dean of School for Graduate Studies
Member and Liaison to Faculty Senate – Tim Daniels

Honors College

Chair – Ed Kardas, Director

                Liaison to Faculty Senate (ex officio) – Svetlana Paulson

Institutional Review Board for Treatment of Human Subjects

Chair – Jennifer Logan

Member and Liaison to Faculty Senate – Matt Lammers

Research    

Chair – Ben Johnson

Liaison to Faculty Senate (ex officio) – Sara Day 

Teacher Education

Chair – Zaidy MohdZain, Dean of the College of Education

Member and Liaison to Faculty Senate – Sara Day

April 2013 Agenda

April 18, 2013 – 3:40 p.m. in Magnolia Room 205 of the DWRCCC

Call To Order

Reading of Proxies

Special Orders of the Day

  • Reminder of General Faculty Meeting, April 18, 2013, 3:40 PM, BUS 208

Reports of Standing, University and Academic Committees

  • Faculty Senate Committees: Budget, Parking
    • Handbook: Summer Pay and Summer Class Enrollment Policy
  • University Committees:
  • Academic Committees
  • Active Search Committees

Old Business

  • Appointment of an ad-hoc committee by the Senate President to work with the Staff Senate and Administration on a campus-wide lost-&-found protocol for personal property.

New Business

  • Comments from the Faculty Senate President
  • Seating of New Senators
  • Election of 2013-2014 Senate Officers
  • Comments from the 2013-2014 Faculty Senate President

As May Come Before The Senate

Adjournment

Emergency Faculty Senate Meeting April 11, 2013

April 11, 2013

Attendance

The Faculty Senate met on Thursday, April 11, at 3:40 pm in Reynolds 205.  Senators in attendance were Scott White, Tim Schroeder, Christie Hough, Abdel Bachri, Svetlana Paulson, Jennifer Logan, Stacy Clanton , Neelie Dobbins, Chrisanne Christensen, Jan Duke, Dan May, Shannin Schroeder, Karen Ferneding, David Sanson, Mary Armwood.

The following senators were absent with proxies:  Neelie Dobbins served for Denise Moseley.   Jennifer Logan served for Vikram Bhadauria .

Ex-officio:  Dr. Bloss,  Dr. Berry, Mr. Paul McLendon, Dr. Allen, Mr. Roger Giles, Dr. Crouse, Dr. Toms, Mr. Jasper Lewis, Dr. Mohdzain.

Visitors included:  Dr. Sara Day, Dr. Copie Moore, Mr. Tim Daniels, Dr. George White

Call to Order: Pres. S. White called the meeting to order at 3:43 p.m.  Proxies read.

Special Orders of the Day   

Faculty Excellence Awards and Dinner and Faculty Senate Elections:

Pres. White reminded senators of the Faculty Excellence Awards and Dinner on Friday, April 12.  Additionally, senate elections are currently in process and results will be announced at the upcoming Faculty Senate meeting on April 19.

A Review of Faculty Summer Pay Policy

Senator S. Schroeder presented a collection of faculty responses and arguments against a set of PowerPoint slides presented by Mr. Paul McLendon at a recent meeting between the administration, college deans and department chairs.  The faculty responses included arguments regarding a lack of communication between the administration and faculty, confusion regarding the PowerPoint slides, contradictory goals and messages from the administration, increased inequities and unfair compensation.  Discussion ensued.  The report is provided at the end of the minutes.

Comments from the Administration:

  • Mr. Giles discussed a previous proposal presented in 2010 regarding course caps.  This proposal allowed the VPAA to make an exception under certain conditions.  Mr. Giles explained that SSCHs (student semester credit hours) produce revenue, but support services are vital to program offerings.  The current allocation of resources for course offerings is based on a process used in North Carolina.  To address financial challenges, he argued, we need to increase class sizes in lieu of falling SSCHs and increasing costs.
  • Mr. McLendon discussed state procedures and calculations regarding state funding based on SSCHs.  He explained that falling SSCH between 2009-2010 and 2012-2013 has led to declines in revenue.  Hours taught as well as SSCHs have decreased.  Contributing factors to these trends include scholarship waivers, a shortfall in tuition and increasing utilities and insurance costs.  He explained that COLA considerations would be made after fall enrollment is observed.  Mr. McLendon reported that performance funding will not be taken out of the 2013-2014 budget.  Proposed legislation regarding state income tax reductions and reductions in Academic Challenge Lottery scholarship amounts are upcoming challenges that the university must consider.

Senator C. Christensen asked why the Budget Committee was not given an opportunity to discuss this proposal before today.  Mr. McLendon responded that the slides were presented at a recent meeting and would have been shared at the upcoming faculty meeting on April 19.  Senator Clanton also expressed concern that the Faculty Handbook Committee had not been approached.  Senator Christensen requested that attention be given to the poster taken from a campus building earlier that day.  The poster reads “All SAU employees are committed to demonstrating excellence in interpersonal behaviors and effective collaboration with students and colleagues.”

  • Dr. Berry explained that full time faculty would be given priority for teaching summer courses prior to hiring adjuncts.  He warned of upcoming challenges reported by Mr. Giles and Mr. McLendon and emphasized the need to address costs and make some relatively tough choices in the near future.  Dr. Berry explained that exemptions for needed courses that did not reach course caps would be permitted for new and growing programs.
  • Senator S. Schroeder expressed concern over the following three items: (1) Alarm at usage of slogan “Go With Who You Know” with the intent of hiring adjuncts to fill summer classes, (2) Uncertainty of summer teaching and being the “bad guy” when a class does not make, (3) Mr. McLendon’s language regarding the word “decided.”

Proposals and Recommendations from the Senate Body

T. Schroeder shared a proposal regarding summer courses and faculty salaries on behalf of the Budget Committee.  This proposal includes a set amount paid to a faculty member of $275 per student for an undergraduate course and $325 for a graduate course with maximum salaries of $6600 and $7800, respectively, assuming a class of 24 students.  A minimum salary of $1650 for an undergraduate course and $1950 for a graduate course would be paid to compensate the faculty member for their time and effort in preparing the course.  Discussion ensued.  Senator D. May moved to accept the report.  Senator A. Bacchri seconded.  The report was accepted and is provided at the end of the minutes.

The next meeting will take place on Thursday, April 18, 2013 in Reynolds 205.

Adjournment:

The motion to adjourn was made by T. Schroeder and seconded by J. Duke.

March 2013 Minutes

March 28, 2013

Attendance

The Faculty Senate met on Thursday, March 28, at 3:40 pm in Reynolds 205.  Senators in attendance were Scott White, Tim Schroeder, Christie Hough, Abdel Bachri, Vikram Bhadauria, Jennifer Logan, Jan Duke, Svetlana Paulson, Dan May, David Sanson, Hong Cheng, Mary Armwood.

The following senators were absent with proxies:  Scott White served for Chrisanne Christensen, Tim Schroeder served for Shannin Schroeder, Svetlana Paulson served for Stacy Clanton, and Alec Testa served for Neelie Dobbins, Denise Moseley and Karen Ferneding.

Ex-officio:  Dr. Trey Berry, Brad Stout

Visitors included:  Mona Rasmussen

Call to Order: Pres. S. White called the meeting to order at 3:41p.m.  Proxies read.

Approval of Minutes

J. Duke moved to approve the minutes from the February Faculty Senate meeting, D. May seconded.  The minutes were approved.

Special Orders of the Day   

Faculty Excellence Awards and Dinner:

Pres. White reminded senators to spread the word regarding the Faculty Excellence Awards and Dinner scheduled for Friday, April 12 at 6:00 pm in Grand Hall of the Reynolds building.

Senate Elections for 2013-2014:

The two recently elected at large senators are Tim Daniels and Dr. Sara Day.  These newly elected senators will replace Mary Armwood and Hong Cheng in the upcoming academic year.  College senate elections are now underway and results will be shared at the April Faculty Senate meeting.

President’s Report:

Pres. White reported details from a recent meeting of chairs and deans in which a newly proposed highway bill was discussed.  He explained that due to a recently added amendment, the majority of money needed to fund the bill would be taken from the state general fund.  The result of this action would be a reduction in funding for higher education over time.

Update from the Administration:

Legislative Updates

  • Dr. Berry explained that although SAU had passed the “sustainability test” put forward by the state legislature, the proposed amount of money will still be taken from the SAU budget at the start of the fall semester.  This money will be returned, however, in June of 2014.

Reports of Standing, University, and Academic Committees

Faculty Senate Committees:

Budget Committee – T. Schroeder reported that data gathered for annual contracts is dynamic and thus a snapshot of this information has yet to be provided.  The data has been reorganized, showing salary information for faculty.  T. Schroeder made a motion that the Office of Human Resources continue keeping salary data in this (or a similar) format.  The motion passed and the committee report was accepted.

Handbook Committee – D. Sanson shared the committee’s recommended changes to the criteria for promotion and tenure.  Discussion ensued.  Concerns were raised regarding the two sets of years as well as a request that the committee provide an expanded definition of the term “exception.”  A. Bacchri moved that the minimum years be removed so that only one set of years remained.  J. Duke seconded this motion.  The motion passed and the report was accepted.  The committee was then encouraged to collaborate with the AQIP Action Task Committee on transparency in the evaluation process.

Active Search Committees:

Art & Design Search – D. May reported that the committee had extended an offer to a prospective candidate.

LPA Dean – Dr. Berry reported than a candidate had been selected and the hiring committee had extended an offer.

Nursing Search – M. Armwood reported that the hiring committee had recently had a favorable interview with a visiting candidate.

Old Business

Review and Discussion of 2012 Faculty Senate Recommended University Policy on the Appropriate Use of ALLUSERS Email Messages 

Senators shared feedback from various colleges regarding Allusers Email messages.  The feedback shared demonstrated a definite split among faculty, with roughly half of the messages read showing support for a stricter policy while the other half revealed that many faculty prefer the current practice.  T. Schroeder then made a motion that an up or down vote should be conducted.  A. Bacchri seconded this motion.  The votes resulted in a 15-3 outcome in favor of the proposed Allusers Email policy.  This policy is provided in Attachment A.  A. Bacchri then made a motion that an ad hoc committee be created to work with the Staff Senate to address the issue of lost and found items.  T. Schroeder seconded.  The motion passed.

 

Discussion of Senate Action regarding Arkansas House Bill 1243 (University Employee Concealed Carry Bill)

            Feedback was shared by various faculty members across the campus.  The university faculty displayed very mixed views on the situation.  The result of the up or down vote by the Faculty Senate was 17-0-1 (17-yes, 0-no, 1-abstention).  D. Sanson then made a motion to recommend that the SAU Board of Trustees “opt out” of HB 1243.  J. Logan reported that some faculty were concerned about the slow response time observed in emergency situations in the past and urged the Senate to recommend safety procedures be reiterated to campus faculty and staff to ensure that everyone knows what to do in the event of a crisis.

The next meeting will take place on Thursday, April 18, 2013 in Reynolds 205.

 

Adjournment:

The motion to adjourn was made by J. Duke and seconded by T. Schroeder.

Attachment A: Allusers Email Notification Proposal

Proposed:

a.  Allusers e-mail may be used only if the matter concerns all faculty and/or all staff.

b.  Allusers e-mail may NOT be used for class absence notifications.  If an instructor or other employee wishes to use e-mail to inform fellow instructors of a student’s absence, only the concerned instructors of the absentees should be notified, not all users.  However, students are still responsible for pre-approving their absences with instructors directly as per the Faculty Handbook (chapter VI.B.1.d.iii).

c.  Allusers e-mail may NOT be used for lost and found items.

d.  Allusers e-mail may be used ONLY to promote events that are sponsored by registered campus organizations or by college, department, or other academic units.

e.  Allusers e-mail of a personal nature should be limited to announcements of deaths and funerals.

 

March 2013 Agenda

March 28, 2013 – 3:40 p.m. in Magnolia Room 205 of the DWRCCC

Call To Order

Reading of Proxies

Approval of Minutes

  • Faculty Senate Meeting Minutes from February Meeting (distributed electronically)

Special Orders of the Day

Faculty Excellence Awards and Dinner: Friday, April 12th at 6 PM,
Reminder of Faculty Senate Elections

  • Faculty Senate President Report
  • Update from the Administration including,
    • Legislative Update
    • Comments & Questions from the Administration

Reports of Standing, University and Academic Committees

  • Faculty Senate Committees: Budget, Parking Handbook: Criteria for Evaluation of Applications for Tenure
  • University Committees:
  • Academic Committees
  • Active Search Committees

Old Business

  • Review and Discussion of a resolution regarding the 2012 Faculty Senate Recommended University Policy on the Appropriate Use of ALLUSERS Email Messages (included on the second page)
  • Review and Discussion of a resolution regarding the recent changes to the Concealed Carry Law

New Business

As May Come Before The Senate
Adjournment

2012 Faculty Senate Recommended University Policy
on the Appropriate Use of ALLUSERS Email Messages

  • Unanimously passed in March of 2012
  • Presented to the Faculty Assembly in April of 2012 by then-President Clanton
  • Reaffirmed by the 2012-2013 Senate in October 2012
  • Presented to the Faculty Assembly in November 2012.

———————————————————————————————————
**From the March 2012 Minutes**
On behalf of the Faculty Handbook Committee, Chair P. Clanton reported the following recommendation to amend the University Handbook (changes to the current policy are shown in bold).

University Handbook Current Policy

409 Posting of Notices and Allusers E-mail

  1. All posters, signs, etc., are to be taken to the Office of Student Activities in the Reynolds Center, for stamping and distribution. The office will provide workers to place signs at designated locations, and the signs will be removed at the expiration date. This procedure does not apply to offices that have a designated bulletin board for specific information relating to that office.
  2. Allusers e-mail announcements are for official SAU communication. Specifically:
  •  Allusers e-mail may be used only if the matter concerns all faculty and/or all staff.
  • Allusers e-mail may NOT be used for class absence notifications. If an instructor or other employee wishes to use e-mail to inform fellow instructors of a student’s absence, only the concerned instructors of the absentees should be notified, not all users. However, students are still responsible for pre-approving their absences with instructors directly as per the Faculty Handbook (chapter VI.B.1.d.iii). (option) b Allusers or personal email messages from faculty or staff do not supplant the students’ responsibility for pre-approving their absences with instructors directly per the Faculty Handbook (chapter VI.B.1.d.iii). If an instructor or other employee wishes to use e-mail to inform fellow instructors of a student’s absence, it is strongly recommended that only the concerned instructors of the absentees should be notified.
  •  Allusers e-mail may NOT be used for lost and found items.
  •  Allusers e-mail may be used ONLY to promote events that are sponsored by registered campus organizations or by college, department, or other academic units.
  • Allusers e-mail of a personal nature should be limited to announcements of deaths and funerals.

January 2013 Minutes

January 17, 2013

Attendance

The Faculty Senate met on Thursday, January 17, at 3:40 pm in Reynolds 205.  Senators in attendance were Scott White, Christie Morgan, Tim Schroeder, Shannin Schroeder, Svetlana Paulson, Stacy Clanton, Karen Ferneding, Neelie Dobbins, David Sanson, Jan Duke, Chrisanne Christensen, Mary Armwood, Dan May, Hong Cheng, Vikram Bhadauria, Abdel Bachri, Jennifer Logan.

The following senators were absent with proxies: Neelie Dobbins served for Denise Moseley.

Ex-officio: Dr. Berry, Brad Stout, Dr. Allen, Dr.  MohdZain, Dr. Toms, Dr. Bloss, Mr. McLendon, Mr. Lewis, Mr. Roger Giles

Visitors included:Dr. Testa, Kathy Cole

Call to Order

Pres. S. White called the meeting to order at 3:42 p.m.  Proxies read.

Approval of Minutes

Motion to approve the minutes by D. May, T. Schroeder seconded.  The motion passed.

 Special Orders of the Day

President’s Report

  • See Attachment A

Discussion ensued.  Faculty expressed a concern that there was no attempt in the President’s report to address questions presented at previous meetings regarding changes in faculty pay, equity adjustments, raises and merit.

Other senators expressed concerns about performance funding and how decisions will be made.  Dr. Berry explained many of these questions remain unanswered and the university is continuing to seek additional information from the Arkansas State Legislature.

Mr. Lewis explained that the university has recently experienced a problem with one of their electric meters.  This faulty meter provided incorrect readings, understating the energy usage throughout campus.  Entergy is working with the university to ensure all current equipment is working properly.  Mr. Lewis explained that SAU is not being held responsible for energy usage beyond the meter reading.  He distributed an action plan listing various ideas/suggestions to reduce our energy usage on campus.

 Report on first Academic Integrity Workshop

  • K. Ferneding announced that the Academic Integrity Workshop is now a reality!  The workshop is comprised of 5 video modules.  Del Duke is the course instructor of the workshop.  Sessions will be held on the last Monday of each month.  There is a required 85% pass rate for students.

Discussion ensued regarding whether or not a student’s infraction should remain on a student’s transcript after completing the course.  The senate agreed this issue should be discussed further.

 Report from the Fall Deans & Chairs meeting regarding online instruction    

  • Dr. Berry discussed the University’s plan to expand online instruction in undergraduate as well as graduate programs.  He argued that this expansion will help create a more diverse curriculum to offer students.  As of September 2012, there were 33 for-profit online institutions operating in the Arkansas education market.  Summer enrollment has continued to decrease for the previous few years.  Online course offerings may be a way to help increase enrollment throughout the summer.  Dr. Berry emphasized that the university would be taking “small steps” to achieve this goal.  These small steps include providing two online sections of every general education course offered.  One section would be for current students while the other section would be held for non-SAU students.  Chairs were requested to identify current faculty or qualified adjuncts that would help make this expansion possible.  Overall, Dr. Berry stressed that the University will continue to ensure that we deliver quality programs and capture potential students in the state and the larger surrounding area.

Discussion ensued.  Senators voiced concerns regarding effects on student credit hours, performance funding, marketing, and access to support services such as a testing center on campus.

Update on University Budget Issues

  • Mr. McLendon updated the Senate on current issues in the University budget.  He explained that reductions in enrollment had reduced revenues from tuition.  Combined with performance funding reductions and the faulty meter, the University is currently experiencing a budgetary shortfall.  See Attachment B for further details.

 Report on Possible Community Economic Development Initiatives

  • Pres. White discussed the completion of the NRRC (Natural Resource Research center) as well as the new Story Rodeo Arena.  Other projects for SAU are currently in the planning phase.  D. Sanson explained the process as well as the reasoning behind the closure of the SAU Dairy.  He stated that to be competitive, a dairy would need to be much larger than what the current University resources can sustain.  Other sources of growth and revenue may be in cultivation of various grasses as well as increased attention towards the raising of beef cattle.  Mr. McLendon further emphasized that SAU is currently looking into a variety of productive options.   

New Business

Proposal to add a requirement to the committee description for voting members of the Institutional Review Board: Annual National Institute of Health Certification

J. Logan proposed that the following statement be included in the IRB Membership section of the Faculty Handbook:

“Membership: All voting members of the committee must complete NIH Certification each year within 6 weeks of being assigned to the committee.  Failure to do so will be taken as a resignation from the committee, and the Dean of the College must appoint a replacement in a timely manner.”

J. Logan then moved that this matter be referred to the Handbook Committee.  S. Clanton seconded.  The motion passed.

Selection of Faculty Excellence Awards Banquet Date

Pres. White suggested a few possible dates for the faculty Excellence awards Banquet.  The Senate decided to seek input from constituents and report back at the February meeting.

Reports of Standing, University and Academic Committees

Faculty Senate Committees

  • Budget Committee – T. Schroeder reported that the committee is still working on the task of examining yearly salary increases.

 University Committees

  • Teaching with Technology – A. Bachri reported that the committee has received 5 proposals, 4 of which were funded.

 Active Search Committees 

  • Library Director – S. Schroeder reported that the committee has had 2 conference calls with candidates.  The committee will be interviewing an internal candidate as well as an external candidate.
  • LPA Dean – Dr. Bloss reported that the committee had invited one candidate to campus for a 1-day visit and planned to extend an invitation to 3 additional candidates.
  • Education: Assistant Professor – Dr. MohdZain reported that the committee was in the process of conducting phone interviews with five candidates.
  • Education: Chair of Teacher Education – K. Ferneding reported that the committee is still meeting and discussing potential applicants.
  • Police Chief – Mr. Lewis reported that one candidate was being interviewed that day and a second candidate would be interviewed the following week.
  • Art faculty – D. May reported that the committee was sending out a new advertisement for the position and currently had extended an invitation for a campus interview to one candidate.
  • Nursing – M. Armwood reported that the committee was still discussing potential applicants, but were communicating to a few selected candidates thus far.

The next meeting will take place on Thursday, February 21, 2013 in Reynolds 205.

 Adjournment

The motion to adjourn was made by T. Schroeder and seconded by D. Sanson

Submitted by Jennifer Logan, Faculty Senate Secretary, January 30, 2013.

February 2013 Minutes

February 21, 2013

Attendance

The Faculty Senate met on Thursday, February 21, at 3:40 pm in Reynolds 205.  Senators in attendance were Scott White, Tim Schroeder, Christie Hough, Abdel Bachri, Vikram Bhadauria, Jennifer Logan, Stacy Clanton , Neelie Dobbins, Denise Moseley, Chrisanne Christensen, Jan Duke, Dan May, Shannin Schroeder, Karen Ferneding, David Sanson.

The following senators were absent with proxies:  Abdel Bachri served for Hong Cheng.  Dr. Linda Blake served for Mary Armwood.  Jennifer Logan served for Svetlana Paulson.

Ex-officio:  Dr. Rankin, Dr. Berry, Mr. Paul McLendon, Dr. Allen

Visitors included:  Dr. Matt Lammers

Call to Order: Pres. S. White called the meeting to order at 3:42 p.m.  Proxies read.

Approval of Minutes

J. Duke moved to approve the minutes from the January Faculty Senate meeting, S. Schroeder seconded.  The minutes were approved.

Special Orders of the Day   

Faculty Excellence Awards and Dinner:

Pres. White announced that the Faculty Excellence Awards Dinner will be held on Friday, April 12 at 6:00 pm in Grand Hall of the Reynolds building.

Senate Elections for 2013-2014

It is time for new elections!  Senate nominations should be submitted within each respective college or to S. Schroeder for senators-at-large by Friday, March 15.  Senate election results per college will be announced at the Faculty Senate meeting on Thursday, March 28.

Update from the Administration:

Legislative Updates

  • Pres. White reported that SAU is currently in the process of refinancing a few long term bonds.  This will lead to savings for the University.

Comments from University President Rankin

  • The federal government is urging universities to find ways to keep costs from rising.  A score sheet is being created to “grade” colleges on their abilities to do this.   Faculty and staff are asked to try to conserve energy when possible and find ways to reduce costs over time.
  • Lottery scholarships will now be awarded for reduced amounts due to a current deficit of available funds.
  • There is no anticipated increase in state funding for next year.
  • The proposed 1% reduction in the state income tax is projected to result in approximately $2 million in reduced state appropriation funds for SAU.
  • The conceal and carry legislation is expected to pass through the state legislature.  An ammendment has been added which allows for a college’s Board of Trustees to “opt out” of the legislation.
  • SAU is currently proposing the creation of an Engineering Program within the College of Science and Technology.  The program will offer degrees in both Chemical and Mechanical Engineering.  This addition to the university would promote economic growth throughout the region.
  • The new residence hall should be completed and ready to house up to 60 students by the fall of 2013.  Additionally, the reception area for the newly constructed Story Rodeo Arena will be finished by the fall of 2013 as well.

C. Christensen asked when the faculty would be informed of the state budget cuts and how they would impact the university.  Dr. Rankin replied that answers to these questions would hopefully be addressed before the state legislature recesses at the end of April.

Comments from Vice President of Academic Affairs

Dr. Berry announced that the first student would be taking the Academic Integrity Workshop Course on Monday, February 25.  Five additional students will be taking the course in March.

Reports of Standing, University, and Academic Committees

Faculty Senate Committees:

Budget Committee – T. Schroeder reported that the committee had recently met with Mr. Paul McLendon to discuss budgetary challenges for the university.  The committee will submit a report next month displaying salary information for university faculty over the past 5 years.  This report will hopefully help to address a perceived lack of transparency in regards to salary increases and equitable adjustments.

Handbook Committee – S. Clanton discussed the recent meeting in which the committee discussed the proposed change to the IRB section of the Faculty Handbook.  The committee proposed the following addition:

“Membership: In order for SAU to comply with requirements from the       National Institutes of Health, all voting members of the committee must          complete NIH Certification each year within 6 weeks of being assigned to             the committee.  Failure of a member to do so will be taken as a resignation            from the committee, and the Dean of the College of the member must            appoint a replacement in a timely manner.”

  • S. Clanton moved that the Faculty Senate accept the committee’s report so that it can presented at the Faculty Assembly meeting in April 2013.  The motion passed.
  • S. Clanton also reported that the Handbook Committee plans to ensure that all approved changes have been included in the electronic version of the Faculty Handbook.
  • S. Clanton proposed that the Faculty Senate address the issue of differing interpretations in regards to time and service as specified in the Promotion and Tenure section of the Faculty Handbook.

University Committees:

AQIP Faculty Peer Assessment Committee -  D. May reported that the committee is currently discussing faculty and course assessment processes.  They are trying to create an objective way to establish benchmarks that could be used for faculty performance reviews.

Active Search Committees:

Art & Design Search – D. May reported that the committee plans to interview a candidate next week via Skype.

SAU Police Chief – J. Duke reported that the committee had been suspended due to budgetary issues.

Library Director – S. Schroeder reported that the committee had been suspended due to budgetary issues.  Mr. Del Duke has accepted the position of Interim Director.

LPA Dean – Pres. White reported that 4 candidates have been interviewed thus far and the committee plans to interview one additional candidate shortly.

Old Business

Review and Discussion of 2012 Faculty Senate Recommended University Policy on the Appropriate Use of ALLUSERS Email Messages 

Pres. White explained that there is a noticeable disconnect between the Faculty Senate and the faculty.  There is a lack of communication among senators and their constituents in regards to Faculty Senate matters.  The next meeting of the faculty assembly is scheduled for April 2013.  Pres. White urged all senators to speak with their constituents and ask for feedback on the matter.  Pres. White also recommended that the Staff Senate also discuss this matter provide input.  The proposals are provided in Attachment A.

New Business

Discussion of Senate Action regarding Arkansas House Bill 1243 (University Employee Concealed Carry Bill)

            Pres. White reported that a new amendment has been included that would allow a university’s Board of Trustees to “opt out” of the concealed carry bill.  Discussion ensued.  Pres. White urged senators to speak with their constituents and provide feedback at the next Faculty Senate meeting.

The next meeting will take place on Thursday, March 28, 2013 in Reynolds 205.

 

Adjournment:

The motion to adjourn was made by T. Schroeder and seconded by D. May.

Submitted by Jennifer Logan, Faculty Senate Secretary, February 26, 2013.

Attachment A: Allusers Email Notification Proposal

Originally Proposed:

a.  Allusers e-mail may be used only if the matter concerns all faculty and/or all staff.

b.  Allusers e-mail may NOT be used for class absence notifications.  If an instructor or other employee wishes to use e-mail to inform fellow instructors of a student’s absence, only the concerned instructors of the absentees should be notified, not all users.  However, students are still responsible for pre-approving their absences with instructors directly as per the Faculty Handbook (chapter VI.B.1.d.iii).

c.  Allusers e-mail may NOT be used for lost and found items.

d.  Allusers e-mail may be used ONLY to promote events that are sponsored by registered campus organizations or by college, department, or other academic units.

e.  Allusers e-mail of a personal nature should be limited to announcements of deaths and funerals.

Alternative Proposal:

a.  Allusers e-mail may be used only if the matter concerns all faculty and/or all staff.

b. Allusers or personal email messages from faculty or staff do not supplant the students’ responsibility for pre-approving their absences with instructors directly as per the Faculty Handbook (chapter VI.B.1.d.iii). 

If an instructor or other employee wishes to use e-mail to inform fellow instructors of a student’s absence, it is strongly recommended that only the concerned instructors of the absentees should be notified, not all users. 

c.  Allusers e-mail may NOT be used for lost and found items.

d.  Allusers e-mail may be used ONLY to promote events that are sponsored by registered campus organizations or by college, department, or other academic units.

e.  Allusers e-mail of a personal nature should be limited to announcements of deaths and funerals.

 

February 2013 Agenda


February 21, 2013 - 
3:40 p.m. in Magnolia Room 205 of the DWRCCC

 Call To Order

 Reading of Proxies

 Approval of Minutes

  • Faculty Senate Meeting Minutes from January Meeting (distributed electronically)

 Special Orders of the Day

  • Faculty Senate President Report
  • Update from the Administration including,
    • Legislative Update
    • Comments from University President Rankin

Reports of Standing, University and Academic Committees

  •  
  • Faculty Senate Committees:  Budget, Handbook, Parking
  • University Committees:
  • Academic Committees
  • Active Search Committees

 Old Business

  •  
  • Review and Discussion of 2012 Faculty Senate Recommended University Policy on the Appropriate Use of ALLUSERS Email Messages (included at the end of the post)

 New Business

  • Discussion of Senate Action regarding Arkansas House Bill 1243 (University Employee Concealed Carry Bill)

As May Come Before The Senate

Adjournment

 2012 Faculty Senate Recommended University Policy on the Appropriate Use of ALLUSERS Email Messages

  •  
  • Unanimously passed in March of 2012
  • Presented to the Faculty Assembly in April of 2012 by then-President Clanton
  • Reaffirmed by the 2012-2013 Senate in October 2012
  • Presented to the Faculty Assembly in November 2012.

———————————————————————————————————

 **From the March 2012 Minutes**

 On behalf of the Faculty Handbook Committee, Chair P. Clanton reported the following recommendation to amend the University Handbook (changes to the current policy are shown in bold).

 University Handbook Current Policy

               409 Posting of Notices and Allusers E-mail

  1.  All posters, signs, etc., are to be taken to the Office of Student Activities in the Reynolds Center, for stamping and distribution.  The office will provide workers to place signs at designated locations, and the signs will be removed at the expiration date.  This procedure does not apply to offices that have a designated bulletin board for specific information relating to that office.
  2. Allusers e-mail announcements are for official SAU communication.  Specifically:
    • Allusers e-mail may be used only if the matter concerns all faculty and/or all staff.
    • Allusers e-mail may NOT be used for class absence notifications.  If an instructor or other employee wishes to use e-mail to inform fellow instructors of a student’s absence, only the concerned instructors of the absentees should be notified, not all users.  However, students are still responsible for pre-approving their absences with instructors directly as per the Faculty Handbook (chapter VI.B.1.d.iii).
    • Allusers e-mail may NOT be used for lost and found items.
    • Allusers e-mail may be used ONLY to promote events that are sponsored by registered campus organizations or by college, department, or other academic units.
    • Allusers e-mail of a personal nature should be limited to announcements of deaths and funerals.

November 2012 Follow-Up Senate Meeting

Follow-Up Faculty Senate Meeting

November 28, 2012

Attendance

The Faculty Senate met on Wednesday, November 28, at 4:30 pm in Science #101.  Senators in attendance were Scott White, Christie Morgan, Tim Schroeder, Shannin Schroeder, Svetlana Paulson, Stacy Clanton, Karen Ferneding, Dan May, Jan Duke, Chrisanne Christensen, Abdel Bachri, Mary Armwood, Vikram Bhadauria, Jennifer Logan.

The following senators were absent with proxies: Karen Ferneding served for Neelie Dobbins, Vikram Bhadauria served for David Sanson, and Abdel Bachri served for Hong Cheng.

 

Ex-officio:  Paul McLendon, Roger Giles, Dr. Allen, Brad Stout

Visitors included:  Dr. G. White, Dr. D. Ashby

Call to Order: Pres. S. White called the meeting to order at 4:32 p.m.  Proxies read.

Special Orders of the Day:

Session to Address Previous Vote of Approval for Fringe Benefits Committee Report 

Pres. White addressed the group, explaining that the vote taken at the end of the Faculty Senate meeting on November 15 had been worded incorrectly.  The vote of approval did not pass.  The Faculty Senate would instead need to hold a vote for the acceptance of the committee report, so it could then be shared with the faculty assembly on December 6.

  • SAU Post Employment Benefit Plan – Mr. McLendon explained that the reasons for the recommended changes to the SAU Post Employment Benefit Plan were mainly based on the large liability SAU must maintain on the books.  The recommendations were based on actuarial surveys.  In addition, the university is currently facing a great deal of uncertainty in regards to budget cutbacks and the implementation of performance funding measures.  Discussion ensued.  M. Armwood made a motion for a vote to accept the Fringe Benefits Committee report on the recommended changes to the SAU Post Employment Benefit Plan.  The motion passed.
  • SAU Health Insurance – Mr. McLendon discussed the suggested changes to the current SAU Health Insurance Plan and answered questions from the senators in attendance.  S. Schroeder asked if the suggested costs increases could be aligned more proportionally with the varying salary ranges.  She also expressed a concern that the Budget Committee was not included in the decision making process.  D. May also stated the cost increases could be adjusted to a more proportional amount.  T. Schroeder then moved that the Faculty Senate accept the committee’s report with a recommendation that a more proportional scale be applied to the monthly premiums conditional on salaries. S. Schroeder seconded the motion.  S. Clanton also requested that the Faculty Senate receive a report on the recommended changes from the Fringe Benefits Committee.  The motion passed.

 

 

Adjournment:

The motion to adjourn was made by S. Schroeder and seconded by D. May.

Submitted by Jennifer Logan, Faculty Senate Secretary, December 5, 2012.

 

 


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